2024-04-17 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/1jlh0CmT5ZhG0PkGvoAuvnZ1ojc2tkIad/view?usp=drive_link

Updates - from All-Chairs, Leadership Group, etc.

• Provide updates from other SILS meetings

4 minutes

Sarah/Team

• LG (Tom):

  • Discussed Draft charge for SILS Patron Privacy and Data Security Team (PPDS) – will be discussed next meeting also as a number of people were absent

  • Updates from teams: RNPT, AASA-PT, Named user PT

  • Lynne - would like to see new members on these teams

    • think of people to recommend and send to Tom

Topics or questions for the Ex Libris Support Meeting

• Ex Libris Support Meeting Agendas & Notes

• Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?

• Ticket roundup?

17 minutes

Sarah/ Team

• next meeting is Friday 4/19/24

• John shared the following article: Key Defendant in Anna's Archive Lawsuit Denies Any Involvement With the Site * TorrentFreak

  • Gem reassured the group that patron info would not be the kind of information that would be web scraped

    • shared this information: Cloud Security and Privacy Statement - Ex Libris Knowledge Center (exlibrisgroup.com)

  • Tom shared that LG is looking into AI and it’s future implications/effects

  • Lynne - looking at ExL and cybersecurity regarding patron data (not considered a P1 priority) and any disaster plans they have in development

  • Caitlin - UCOP asked her to talk to ExL security people, passed the info on to Adriana a while back

• Gem - bug fix list

  • Caitlin asked if this is related to the Known Issues list?

  • it’s on us to keep track to see if these same issues pop up at other campuses

  • RNPT

    • tickets that ExL will not fix and are closed (ExL does not keep track)

      • we would like a list and should keep track

      • sometimes fixes happen eventually, but quietly so

    • ExL can produce a list of outstanding tickets (list does not include closed tickets), why not a list of bug fixes like this?

• Greg brought up ticket #06955579

  • behavior in the metadata editor when text in the title includes angle brackets.

SILS Membership Transition

• start to solicit VC for SILS OT

1 minute

Sarah

• Sarah and Caitlin met on Friday 4/12/24

• Would anyone like to put their name forward for VC position?

  • just a gentle reminder to the group

ELUNA Steering Committee Election

• Updates? (from Slack?)

• Decide if OT wants to vote

14 minutes

Sarah

• related to recent email that went out

  • would OT like to spend the votes in the ELUNA steering committee?

  • deadline: unknown (perhaps 3/22?)

• SILS Ops - bring these kinds of votes to OT? or not?

  • If your campus uses a particular product and would like to vote, pass your vote on to SILS Ops at AskSILS-L@ucop.edu

  • question for OT members: should we pose these questions via Slack (for example: which campus uses X product?)

    • vote posed to group: passed unanimously

• Ramon - brought up recent Rialto enhancements, pass this on to SILS Ops?

  • Also used by UCD

  • Gem will attempt to vote

• combined with NERS voting agenda item below

• decision made to use Slack to ask campuses if they use specific products and how they would like SILS Ops to vote on their behalf

NERS voting

• update this document: NERS Voting 2022 process - March voting round

Caitlin

• decision posed to group: abstain from voting in March 2024 vs. perpetuity

• combined with ELUNA Steering Committee agenda item above

• decision to abstain from voting in NERS in March each year in perpetuity - passed unanimously

Review/Update OT Workplan

• Follow-up discussion on review/update to the OT Workplan from OT-SC meeting

• continue working through status of incomplete items

19 minutes

Sarah/Team

• Work through items in the plan and update their status

• OT members took a few minutes to read through the OT Workplan in preparation of further discussion

• Outcome of discussion

  • data privacy waiver is an annual task - previously voted to not provide access until the waiver has been signed

    • question from Lynne: why do we need to do this task annually

    • add this to the next agenda for further discussion

  • Known Issues with Alma/Primo VE

    • questions:

      • should this remain a stated OT goal?

      • should we have a Known Issues page?

    • a continuing issue

      • this item should stay on the list, but not be discussed at each meeting

  • CDL Data in NZ page

    • This and work done by the CDLNZ-PT

      • Check in with CDL Shared Collections reps on an update, then decide what to do next

      • NZ CDL data cleanup project - discuss further at OT SC

  • Training Documentation Hub

    • used mostly during implementation

    • decision to remove from the OT Workplan and not discuss again

    • can be revisited if LG provides additional information

  • ACAG representative

    • Consortia Community of Practice - representative is currently Gem

    • updates can be provided as needed/appropriate

    • item is complete

  • Assist the SILS Leadership Group with assessing the UCLAS-integrated SILS structure and work practices, in consultation with operations subteams.

    • item is complete

  • decision to archive this current plan

  • do we need a new OT plan?

    • for future discussion

• Workplan updated by Anna and Caitlin, archived by Caitlin and renamed Work Plan 2022-2024

Q & A Session - Including Questions on Slack since last meeting

• Any questions from the team?

• Questions from Slack?

0 mins

Team

Pending projects / materials:

• FYI updates on anything we’re waiting for

0 mins

Team

• Data Forms Privacy - revisit after data policy and privacy project team recommendations have been published

  • revisions are still pending

  • final report will be shared after revisions

  • Still awaiting final report from LG before further action

Executive Session

Private discussion as needed

0 mins

Parking Lot

Capture important topics for future discussion

0 mins

• Taking the Temperature Survey

  • Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections

  • incorporate into the reboot

• Lessons Learned on Kanopy kbase from UCSC

• Project Team Check-ins (quarterly basis - last check in was around March 2024)

  • OARM-PT

  • EIMP-PT

• Signature Success Program

  • paused during renegotiations

• RNPT update in June/July?

55 minutes