2023-10-04 Meeting notes

Attendees

Jackie Gosselar, Chair
Sarah Lindsey, Vice Chair
Lakshmi Arunachalam
Ramon Barcia
Greg Ferguson
Jeremy Hobbs
Caitlin Nelson
John Riemer
Zach Silveira (absent)
Tom Bustos
Xiaoli Li
Lynne Grigsby, Past SILS Leadership Group Chair
Anna Arrieta, Support Member (absent)

Meeting Recording

Meeting Recording
The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/1kw35yVyzGSe8luzVjhNHA7dlmSB7T26h/view?usp=drive_link

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Updates - from All-Chairs, Leadership Group, etc.	Provide updates from other SILS meetings	5 mins	Jackie	Leadership Group updates: Tom Bustos is the new Vice Chair of LG !! Review of workplan – agreed to changes, will be adding additional items from the SILS Governance review Reframing the ILS Landscape work to make it doable Working on charge for named user LG subteam All Chairs: postponing the “beef” document to have a more impromptu discussion about both business matters and a “temperature check” on meta issues, morale, and human matters. Resource Sharing group seems to have quite a bit on them at this time - just FYI for workload and morale at your campus.
2	Q & A Session - Including Questions on Slack since last meeting	Any questions from the team? Questions from Slack?	5 mins	Team	Greg: refreshing of Network Users records: will this be automated in the future? Can’t search Slack because we don’t pay for it. Found it in the roadmap: “https://knowledge.exlibrisgroup.com/Alma/Product_Materials/010Roadmap/Alma_Roadmap_Highlights_(2023-2024) “
3	Gender recognition and lived name	Get on the same page about what each campus is doing	10	Jackie / team	GRLN: Is every campus planning to populate First / Last with “preferred name” when possible, then lived name when preferred name isn’t available? AFN takes First/Last for VDX letters Is there a business need for legal name when it differs from preferred name? (suggesting no) The main reason we’re talking about this is to ensure that integrations inherit the correct version of the name: Aeon, VDX, etc. Are we on the same page that no one is pulling system First Name into Alma? Can we help in getting those campuses to do so? AND are we doing this retrospectively? For active and inactive accounts.		Find out where First Name (and other names) is pulling from: system FN or preferred FN? (All campuses) Are you doing this retroactively for your campus and how so? Please send to Slack if you haven’t sent to the email
4	Topics or questions for the Ex Libris Support Meeting	Ex Libris Support Meeting Agendas & Notes Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting? Ticket roundup?	10 mins	Jackie/ Team	ExL Support Meeting recap (next meeting October 20th) Ramon: course reserves - at the beginning of the quarter course reserves are listed but are not appearing in Primo. ExL seems to need to do a reindex each time - are other campuses experiencing it? Going on for three years now a couple times a year… Are folks talking about this on Alma-L? Primo collections are also slow to update (UCSB has a ticket about that). WCAG accessibility issues: What to do about this? CDL has escalated this question to our web team / accessibility folks and potentially legal.
5	Topics for OT Town Hall (January 2024)		5 mins	Team	All Chairs: some concern in focusing too much on workplan, in terms of “reporting progress” OT: What would we like to talk about? CJK reindex; agreement on lived names; daily updates for OCLC to update SILS “it’s been the dream since 2005”; Reminder to report on why we did a thing, and impact of it. Shall we report on the level of advocacy we do on a regular basis - including consortial advocacy & SSP. Negotiation team might not be in scope. How can we “tell a story” to keep people engaged, and not make it be “this could have been an email” Success stories? → Alma Analytics group for example
6	ExL issues related to System Administration and IZ/NZ	Discuss areas of improvement	15 mins	Jackie/Team	Document for reference: SILS OT “Beefs”
7	Pending projects / materials:	FYI updates on anything we’re waiting for	5 mins	Team	Update from Tom on CAP program - how to access Data Forms Privacy - revisit after data policy and privacy project team recommendations have been published
8	Review/Update OT Workplan	Follow-up discussion on review/update to the OT Workplan from OT-SC meeting	5 mins	Jackie/ Team	Training Documentation Hub update from Jackie?
9	Executive Session	Private discussion as needed	5 mins
10	Parking Lot	Capture important topics for future discussion	5 mins		Taking the Temperature Survey Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections incorporate into the reboot Upcoming Reindexing Release (August 2023)
11		Total	60 mins