2024-04-03 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/1bwNmVRgStiGYquZhDY-JfwxDc0q6d8b5/view?usp=drive_link

Updates - from All-Chairs, Leadership Group, etc.

• Provide updates from other SILS meetings

19 minutes

Lynne/Jackie/Team

• SILIS LG meeting fell on the holiday so it was cancelled.

  • LG newsletter was distributed via email

  • will not be meeting for a few more weeks

• last AC was on 3/26/24

  • Taylor and Francis electronic collection discussed - prep and timeline (2 weeks notice from Taylor and Francis)

  • resource sharing subteam brought up the topic of legacy SRLF barcodes

    • various solutions discussed (post it, etc.)

    • Jackie felt this should be discussed in OT as it impacts SILS

      • Lynne brought up digital collections impact: when the item is digitized, the legacy SRLF barcode is part of the item and is still searchable

    • where should this topic be discussed?

      • if it only pertains to Alma, then it should be discussed in OT

      • solutions: secondary training on which barcode to use, remove barcodes, Alma enhancement request, workflow changes

      • issue that came to light: how are various campuses handling their barcodes/local records after items are sent to SRLF

      • suggestion to create a project team to discuss this topic

        • volunteers to start this team - Lynne, Sarah

      • OT members asked to check in with their campuses

      • OT will draft a charge

Topics or questions for the Ex Libris Support Meeting

• Ex Libris Support Meeting Agendas & Notes

• Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?

• Ticket roundup?

7 minutes

Jackie/ Team

• discuss most recent ExL support managers meeting (3/15/24)

• next meeting is 4/19/24

  • request ExL to send full output of all open tickets

  • IP blocking issue brought up by Ramon - need proactive notification from ExL in the future, need more information from ExL on the details of the SQL attack to assist in preventing this in the future, ticket #07100494

SILS Membership Transition

• review charge sent by Caitlin as a pre-read: SILS Membership Transition Subgroup Charge: 2024 UPDATE DRAFT

• start to solicit VC for SILS OT

11 minutes

Jackie

• roster changes discussed

  • DOC liaison is optional, should obtain updates from LG representative regardless

  • SILS Ops Center NZ Admin added to make the process of adding SILS cohort members smoother (Slack, SILS roster updating, etc)

• Vote taken on approving roster changes: approved

• Request for OT members to consider taking on the role of VC

Roster revision approved.

Project Team Updates

• OARM-PT

• EIMP-PT

• RNPT

  • NERS - decision to ratify only (annual event in March)

11 minutes

Jackie/Sarah

• SILS OT SC 90 minute meeting on 3/27/24 included 30 minute meetings with both OARM-PT and EIMP-PT

  • discovered lots of overlapping issues

    • who does the work after these teams make recommendations?

    • how does this work connect with the work of SILS?

  • OARM-PT is able to move forward with new team members empowered to make decisions

  • EIMP-PT issues cover a variety of areas, some that extend beyond SILS

  • question of CKGs current roles and decision making abilities

  • suggestion by OARM-PT to have a SILS knowledge group

• OT members asked if they had any questions/etc for these groups

  • none at the moment, but members were encouraged to communicate them when they came up

• Jackie will post the NERS poll on Slack

  • will not vote on round 1, will wait for the next round of voting

Q & A Session - Including Questions on Slack since last meeting

• Any questions from the team?

• Questions from Slack?

9 minutes

Team

• Project proposal for UC Tech collaboration suggested by Jackie via Slack - please contact if interested

• Sarah - Open Athens implementation went well last week

  • DOC representative received interest in further details on the implementation (process, lessons learned, etc.)

  • EZ proxy will retire in the summer (allow for some overlap with the new system)

  • guest computers will authenticate

  • upgraded to Nomad++

  • any questions? contact Sarah

Pending projects / materials:

• FYI updates on anything we’re waiting for

0 mins

Team

• Data Forms Privacy - revisit after data policy and privacy project team recommendations have been published

  • revisions are still pending

  • final report will be shared after revisions

  • Still awaiting final report from LG before further action

Review/Update OT Workplan

• Follow-up discussion on review/update to the OT Workplan from OT-SC meeting

• continue working through status of incomplete items

0 mins

Jackie/ Team

• For discussion: Training Documentation Hub

  • waiting for further discussion on this topic until after hearing from LG

Executive Session

Private discussion as needed

0 mins

Parking Lot

Capture important topics for future discussion

0 mins

• Taking the Temperature Survey

  • Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections

  • incorporate into the reboot

• Lessons Learned on Kanopy kbase from UCSC

• Project Team Check-ins (quarterly basis - last check in was around March 2024)

  • OARM-PT

  • EIMP-PT

• Signature Success Program

  • paused during renegotiations

57 minutes