2023-05-31 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/1jGmg_FqOkko9pukz6yLRVMUlrU1mnWlR/view?usp=sharing

Updates - from All-Chairs, Leadership Group, etc.

• Provide updates from other SILS meetings

3 minutes

Tom

• AC

  • 6/9/23 will be the review of the final report for Alma Analytics

• Town Hall

  • suggestions - “get to know your new chairs”

• LG

  • upcoming changes discussed

  • CJK re-indexing project plans

    • will be sent to ExL soon

Q & A Session - Including Questions on Slack since last meeting

• Any questions from the team?

• Questions from Slack?

6 minutes

Team

• narrative statement on campus stakeholders

  • briefly touched upon as a topic brought up in Slack

• CJK indexing impact

  • while Alma indexing is happening, it may cause some slowness in Primo

  • should only affect the indices in Alma

Topics or questions for the Ex Libris Support Meeting

• Ex Libris Support Meeting Agendas & Notes

• Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?

• Ticket roundup?

20 minutes

Tom / Team

• CJK discussion goals:

  • Who will be the vanguard campus for this re-indexing?

  • Discuss dates from each campus for re-indexing, finalize by next meeting (6/14)

  • Discuss CJK Doc present to OT Slack group on 5/23/23

• Vanguard discussion

  • not the following: UCSD, UCSC, UCB

  • UCR or UCD reluctantly volunteer?

    • UCR will make the proposal to their campus to be vanguard

    • record time involved for vanguard re-indexing to determine impact for campuses that follow

    • UCR expressed an emergency brake measure if this process takes much longer than anticipated

      • Ask ExL to provide a better timeframe (best to worst case scenarios)

• Proposed dates from each campus:

  • ideally pair large campuses with smaller campuses

  • ideally start on a Friday evening (lowest traffic possible)

  • UCB - lowest traffic time possible, nothing specific

  • UCR - 7/7 or sooner if the vanguard

  • UCI, UCLA - 7/14 or 7/21

  • UCSD - nothing specific, too many projects going on to choose a date, will take whatever they are given

  • UCM - flexible

  • UCSF - flexible

• suggestion to have test cases to test CJK re-indexing success

  • can test in IZ and hopefully that will predict NZ results

• Reminder to send additional topics to discuss at next ExL meeting to Tom or Caitlin (specific ticket numbers, etc)

Pending projects / materials:

FYI updates on anything we’re waiting for

4 minutes

Team

• NERS voting process

  • Updates from Greg

    • Greg and Caitlin are in the process of making updates to the document

    • no changes yet

    • 2 week timeframe considered too short by several SILS OT members

    • general focus is on the second round of voting

  • AC currently involved

Miscellaneous

2 minutes

Team

• Any members rotating off of this committee?

  • no changes

Review/Update OT Workplan

• Follow-up discussion on review/update to the OT Workplan from OT-SC meeting

2 minutes

Tom / Team

• briefly touched upon this topic

• table for next meeting

Executive Session

Private discussion as needed

0 mins

Parking Lot

Capture important topics for future discussion

0 mins

• Taking the Temperature Survey

  • Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections

• Discuss the retention and purging of Network user records in our respective Alma environments, primarily from a data security and privacy standpoint.

• OT topics for Town Hall (awaiting next meeting date announcement)

37 minutes