2024-01-24 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/14fwviiGQQnsa0MxGYronItCpHGZjgFAo/view?usp=drive_link

Updates - from All-Chairs, Leadership Group, etc.

• Provide updates from other SILS meetings

22 minutes

Jackie/Team

• ELUNA and IGeLU advisory group update

  • Tamara (Tammy) Guziejka has agreed to represent UC but has not been notified/contacted

  • update from Gem - group is still looking at names, not sure if emails have been sent out, no formal announcement has been made yet

• The RNPT want to know if any campuses are using Ex Libris products outside of the SILS products.  Can we add that as a question to discuss on Wednesday?

• AC (Jackie)

  • next meeting is later this week

  • group has been asked to add to our “Beeves” document asynchronously

  • Town Hall preview went well

  •  

• LG (Tom)

  • first meeting of the year just occurred

  • renewal negotiation team updates

    • meeting with ExL next Wednesday (1/31/24), run through on Monday (1/29/24)

    • will be discussing licensing and users during the negotiations (question posed by John)

    • Ex. from Sarah: NRLF staff who need NZ and IZ access

    • Question about the sandbox and this issue from Jackie - should not be affected

  • LG is interested in what other ExL products are UC campuses using (better for current negotiations and Signature Success Program)

    • SILS OT group members asked to please send this information to Tom via Slack by Friday, 1/26/24

  • report from the Data Privacy team was received at this past meeting and will be discussed further in future meetings

  • security review is being run on ExL - shared accounts are a result of ExL user limits, despite current UC security policies

    • ties into “Beeves” document as well

  • Question from Ramon: does each campus do an audit review of Alma roles?

    • UCM (yes), UCSB (partial - relies on Dashboard mostly)

Q & A Session - Including Questions on Slack since last meeting

• Any questions from the team?

• Questions from Slack?

8 minutes

Team

• Greg (UCSD)

  • Is there a way to hide the local copy availability?

    • push multiple requests for a local copy directly into resource sharing, lots of factors to consider (ex. due date)

    • case currently open with ExL

  • mononyms question

    • needed data gathered from remaining campuses who had not yet responded (UCM - none; UCLA - 1; UCR - none)

    • UCD - has such a high number (39) due to departmental accounts, will look for just patrons and send that number to Greg

    • Sarah will upload a visual to Slack as an example of UCSC

Topics or questions for the Ex Libris Support Meeting

• Ex Libris Support Meeting Agendas & Notes

• Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?

• Ticket roundup?

• Signature Success Program updates?

6 minutes

Jackie/ Team

• Last meeting was 1/19/24

• Vote on Organization Unit Name Change (Ex Libris Ticket: 06620571)

  • no vote yet

• Gem requested feedback on Organization Unit Name Change

  • Is it possible to add the comma back after it’s been removed, if that’s necessary? (question has been posed to ExL)

  • Please have feedback within the next 2 weeks

• 06961548 - Real-Time Update of Linked Accounts update from Steven

  • From Steven Burke: this new functionality had to be delayed due to time constraints - it is in competition with other new Fulfillment/User Management projects that are in the works. The original intended target to release this functionality was the November 2024 feature update. Now, November 2024 is the intended target to finish the development and coding of the functionality; this has pushed the target release date to the February 2025 feature update. So thankfully, it's currently a shorter delay than the Roadmap implies. 

• 07023586 (UCSD ticket) - regarding scheduled Analytics jobs

  • 07023616 - Consortium ticket on this same issue

Proposal for Expanded NZ Access

• continue to discuss

• Goal: provide feedback on updated proposal and vote

1 minute

Jackie/Team

• Document for review: Proposal for Expanded Network Zone Access

  • input from Gem and Caitlin included in new proposal

  • meeting scheduled for Friday, 1/26/24

Lessons Learned on Kanopy kbase from UCSC

• Updates?

1 minute

Sarah

• still tbd - revisit at next meeting

Tipasa

• discuss decision page

18 minutes

Jackie/Team

• Tipasa Testing

  • Thoughts on Rapido (question from Tom, related to renewal negotiation and possibly bundling products into the new contract)

    • UCD has not yet discussed this product

    • UCR has investigated and curious, but is unsure

    • UCSD has been approached about replacing InReach with Rapido, but investigation of this possibility is still tbd

    • UCI leadership has been discussing it and may be interested

    • UCSB has read about it, but no further investigation has occurred

    • UCSC did not feel equipped to implement on their campus

    • Side note from Gem: update from Allison - Rapido doesn’t connect to OCLC directly enough to replace VDX, ExL might have something in the works but it will not be ready in time for our needs

    • Also from Gem: Tipasa is supposed to be an upgrade to VDX, might be some constraints when using alternative products (ex. RFP)

    • timetable goal for Tipasa?

      • May 2024? decision date for voting is February 2024, but project will go into the summer

• Request from Allison Ray: “Please send any questions, comments, suggestions to the RS OST (sils-rs-l@listserv.ucop.edu) or your campus’s RS OST representative. If the January 26, 2024 date does not work for your group, please inform RS OST via the listserv (sils-rs-l@listserv.ucop.edu), or contact the RS OST chair (Jason Newborn, UCD), vice-chair (Kristen Van Vliet), and VDX replacement project lead (Alison Ray, CDL).”

Project Team Check-ins

0 mins

Jackie

• OARM-PT

• table for next meeting

Pending projects / materials:

• FYI updates on anything we’re waiting for

0 mins

Team

• Data Forms Privacy - revisit after data policy and privacy project team recommendations have been published

Review/Update OT Workplan

• Follow-up discussion on review/update to the OT Workplan from OT-SC meeting

• continue working through status of incomplete items

0 mins

Jackie/ Team

• Document for reference: Known Issues

  • update from Gem on a prototype for sharing this kind of information?

• For discussion: Training Documentation Hub

• table for next meeting

Executive Session

Private discussion as needed

0 mins

Parking Lot

Capture important topics for future discussion

0 mins

• Taking the Temperature Survey

  • Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections

  • incorporate into the reboot

56 minutes