2022-07-27 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/drive/folders/1MTbbn7dAs8GQ6ngIvmLuhV4-iavRvNOr?usp=sharing

Updates - from All-Chairs, Leadership Group, etc.

Provide updates from other SILS meetings

3 mins

Jackie / Todd

• Update from Leadership Group (Todd):

  • Spent a lot of the last meeting talking through the Town Halls; a bit about who was going to do them, the frequency, and ensuring communication happens up and down the SILS Governance Structure

    • There are some expectations for OT to participate in the Town Halls, LG also expects its own participation

      • Talked a little bit about how others within the Governance Structure could/should participate

  • Talked about the SILS Governance Structure; LG wants to make sure they follow their own Work Plan, which requires them to do a Governance Structure evaluation by mid-next year, so LG started talking about that

    • This will likely come up here in OT because this group has a lot of responsibility up and down SILS as well; look for more conversation on this topic

    • Talked about doing a survey around the UC Libraries about the SILS Governance Structure and how its working

  • Had a DOC Update and an OT Update

• Update from All-Chairs:

  • Update from Tom and Caitlin at next meeting

Q & A Session - Including Questions on Slack since last meeting

Any questions from the team?

Questions from Slack?

1 min

Jackie

Question from Slack:

• From Jackie: Has anyone integrated Libkey with CAB?

  • No other campuses have tried this; Jackie will continue to look into it

Any other questions?

• None right now

• If something comes up, feel free to ask in our Slack or bring them up at our next OT meeting

Topics or questions for the Ex Libris Support Meeting

Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?

Ex Libris Support Meeting Agendas & Notes

1 min

Team

• At UCB, folks have been requesting more support from ExL for targeted training; Jackie isn’t sure what the capacity is for that or contractually what we’re able to ask for

  • Have gotten some support from Triple I and EDS, but folks are looking for a bit more targeted training and support

• No other suggestions / questions at this time

CMCKG request for Ethical and Inclusive Metadata Practices team

Review Ethical and Inclusive Metadata Practices in UC Library Search Project Team request and team charge

3 mins

Tom

• According to the OT-SC meeting notes, we were supposed to receive an edited version of this document yesterday from the Proposed Project Manager and the Proposed Backup Project Manager

  • Jackie didn’t receive this edited version, but it’s possible it didn’t go to Jackie

• Sarah couldn’t be here today, but passed along feedback that she thinks this is a really great idea

• Questions that came up at OT-SC:

  • Time Commitment for this team; says 2-4 hours a week

    • A question about if this makes sense; looks like it might be asymmetrical based on the deliverables and the timeline for the deliverables

      • It might be more work in different quarters than others

  • This seemed to be the main question, overall it seemed like it was a good idea

• Any other thoughts or feedback on this document?

  • None right now

• Next Steps:

  • Mallory will include this topic on the agenda for the next OT meeting so we can discuss it with the fuller OT group and also review/discuss any changes from the updated doc that Catherine and TJ will hopefully provide

Following-Up with Project Teams and Working Groups

Continue discussing plan for OT / OT-SC following-Up with Project Teams and Working Groups; determine process, calendar, etc.

Review template that Caitlin provided for quarterly written updates

2 mins

Tom / Caitlin

• We haven’t received the template that Caitlin was going to provide

• Next Steps:

  • Mallory will include this topic on the agenda for the next OT meeting so we can discuss it with the fuller group and hopefully receive the template that Caitlin was going to provide

Executive Session

Private discussion as needed

Parking Lot

Capture important topics for future discussion

• Taking the Temperature Survey

  • Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections

• Communication with Subteams, Cohort, and Campuses

• Need to create a page for System Down Reporting

10 mins