2025-04-16 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/1NzQtylbMINMTiuUa0r9mps_w3sVV93b_/view?usp=drive_link

Updates - from All-Chairs, Leadership Group, etc.

• Provide updates from other SILS meetings

23 minutes

Sarah/Team

• AC (Sarah)

  • temperature check led to OT SC discussion

  • will meet with Chair and VC, as well as individual group members so that all can move forward

  • suggestion from Caitlin for OT members to touch base with their campus eRes representatives for feedback on current issues, focus on end user goals

  • Tom will see if there is any feedback regarding the escalation of this issue

• LG (Sarah)

  • any feedback from the formation of new groups document

  • https://docs.google.com/document/d/1Pr7um4a193cdp4xuAe8JaHmN9X-MCzhd5mzMfaeFdEk/edit?tab=t.0

    • when there are questions, contact LG for feedback

    • clarification made to elements of the document

    • Tom will share these updates with LG (already on their agenda)

Topics or questions for the Ex Libris Support Meeting

• Ex Libris Support Meeting Agendas & Notes

• Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?

• Ticket roundup?

16 minutes

Sarah/Team

• next meeting is 4/18/25

  • reminder to send issues

• Gem will create a PDF of new patron UI concerns (ticket #07921026 from UCB) for OT members to view and test at their campus

  • campuses encouraged to turn on the patron UI to inspect for issues

  • will be turned on in May for everyone

• ticket #07947593 from UCB - bad analytics data

  • UCB will add updated data to the ticket

• job ran over the Cesar Chavez weekend did not go as originally planned - Gem is seeking more information

• UCSD - SLF item could not be checked out b/c “patron role was missing”, be on the alert at other campuses

• renaming of the SLFs discussed

  • how internal codes will be handled/changed are a concern

•  

Q & A Session - Including Questions on Slack since last meeting

• Any questions from the team?

• Questions from Slack?

0 mins

Team

• some items discussed in previous agenda item

EIMP

• discuss any updates

3 minutes

Sarah/Caitlin/Sarah

• document for reference: Operations Team response to EIMP-PT recommendations for LG

• Subgroup of RM got approved by LG, OT-SC to take the lead on drafting a new charge.

  • name suggestion from Tom: “Metadata Modernization Team”

  • EIMP members will assist in drafting the charge

• Sarah read the response from LG during the meeting

WIPT update

• FYI

2 minutes

Caitlin

• For reference: UC SILS / Ex Libris Engagement Services Preliminary Discovery Report - Accepted by UCS 2/12/25

• essentially going well

Support Services Tools

General Thoughts

5 minutes

Gem

• Notes from Ex Libris (Alma Support Services Tool for Service Provider - Feature Validation Survey)

  • Gem will ask for indexing status progress

  • OT members asked to review the 8 options on this document and give feedback to Gem by 4/21/25

  • if you need clarification, ask Gem

  • Gem needs to fill out their survey by 4/22/25

Questions from CCoP

0 min

Gem

https://docs.google.com/spreadsheets/d/1YEy3isobfP9niksbr-Zr87mnwjm3jGXzkHzLV1NvLLw/edit?gid=0#gid=0

• discuss at a future meeting

Pending projects / materials:

• FYI updates on anything we’re waiting for

0 mins

Team

• Network user records purges (discussion to be continued)

  • updates from Slack sent by Anna on 3/12/25?

• OT Work Plan

• Expanded NZ Access

  • officially paused as of 2/19/25

Executive Session

Private discussion as needed

0 mins

Parking Lot

Capture important topics for future discussion

0 mins

49 minutes