See Best Practices for Decision Pages and Tags for groups
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Recommendation
For physical materials, use "Physical Items"."Physical Item Details". < tbd>
Impact
Stakeholder group | Impact |
|---|---|
UC Libraries | Determinations around what and how we report are for the most part managed/owned by the UC Libraries (i.e., shared ownership). |
CDL | CDL analysts, who are responsible for building report queries at the Network Zone according to templates agreements upon by the UC Libraries, will have to exclude items and titles based a variety of date parameters. |
Reasoning
After review, the AASA-PT Harmonization group determined that
Background
The AASA-PT Harmonization group reviewed all the UCOP statistics data that can be retrieved via Alma Analytics. One of the factors considered during this review was the existing ACRL and ARL requirements.
...
Item Creation Date
Items are created on order and as part of predictions, before the material is received. <how big of a problem is this?>
Receiving Date
Future dates exist in the migrated data. Cleanup would be necessary.
Some campuses report that they do not “use” this date <not entirely clear if this date actually stays null depending on exact processing configuration for print>
Lifecycle
Filtering on lifecycle will exclude items that were deleted from the repository after the reporting deadline but before the report run date. For example, if a weeding project happens in August and hundreds of print items are removed, a report looking for items created before Jul 1 that runs in October will exclude those items. Even though on July 1, they were still in the collection.
Options Considered
Option 1 | Option 2 | Option 3 | |
|---|---|---|---|
Description | "Physical Items". "Physical Item Details". "Item Creation Date" | "Physical Items". "Physical Item Details". "Receiving Date" | "Physical Items". xx |
Pros | Available at the item level. | ||
Cons | Item records can exist for items that we do not have, e.g. on-order items. | Some campus reps report that this field is not “used.” |
Action Log
Action/Point Person | Expected Completion Date | Notes | Status |
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AASA-PT | Review Draft | ||
AASA-PT |
| Final Decision |