Page Comparison

Ex Libris support

5 min

Team

• For reference: Ex Libris Support Meeting Agenda and Notes

All Chairs meeting update

5 9:05 - 9:08 mins

Sarah

• next meeting is Friday 7/19/24

  • first meeting Lakshmi will attend

Ex Libris “bug blitz”

Decide how to advise Gem for tomorrow’s meeting

5min

Caitlin

“There's an ELUNA/IGeLU  Steering Committee/Coordinators meeting scheduled for Thursday. I'm looking at the agenda and it looks like we (?) will be voting an Ex Libris' plans for fixing 'normal' priority defects (I assume normal means in terms of severity, but I'm not sure). Option 1 is to keep developing as planned and more than 75% of normal bugs will get solved within 12 months.  Option 2 is a "bug blitz" where more than 75% of normal bugs will get solved within 6 months. (I am checking to see if the CCoP Steering committee liaison has more info.)This is coming straight from the agenda, I have no more information at the moment. However, do you think UC has a preference? With no other information, I'd choose fixing bugs because buggy software constantly impedes staff efficiencies. However, I am very biased when it comes to this sort of thing. What do you all think?”

Negotiations Team Briefing

5 mins

Caitlin

OT Workplan

• currently more of a checklist of tasks, annual or otherwise

5 mins

Sarah

9:08 - 9:47 mins

Sarah

• Discussion with Lakshmi regarding the OT Workplan

  • design and purpose of the plan

  • importance of OST check-ins and monitoring their workplans

    • temperature check of OSTs and estimate the impact of those groups - valuable in reporting back to LG

    • advocate for these groups as well (helpful in this era of shrinking budgets)

    • ask OSTs questions:

      • how can we pull in more people from other areas?

      • create subgroups of 2-3 people with more than just the Chair or VC?

  • what would we like to see as SILS moves into a new phase

    • work will be more focused on the UCs as a whole as opposed to individual campuses

  • in this 4th year of our contract, it’s time to critically evaluate Alma to advise LG (may potentially consider another RFP)

    • capture more than just the “beeves” and capture the positives too

  • Caitlin will create a proposal of our new plan/ideas - run it by SILS OT SC first and then SILS OT

• Document for discussion: New OT Workplan

  • Future API requests

    • Idea proposed at last SILS OT SC meeting: create mini project team from SILS OT (2-3 people) whose members would share their results in next fiscal year

  • Shared Governance Task Force Ongoing, UCLAS-integrated SILS structure, work practices and charges

    • plan a lengthy discussion of representation?(advocacy/leadership/experts vs. comprehensive campus representation) at a future SILS OT meeting

    • background:

      • related to the question regarding term limits

      • other questions to guide this discussion:

        • if the work changed by having only experts on a team, how would it change?

        • how could non-expert representatives be used in other collective areas?

•  Caitlin Nelson to present the idea to AC of making this the year of assessment for our OSTs (idea of taking action “for the patron”)

Known Issues

• Discussion of “do we actually do this?”

10 mins

Team

• This came up both from Gem and the notion of “closed tickets without a resolution”. How, if at all, do we want to pursue?

  • make this an OT Workplan eventually?

Executive Session

• Private Discussion

5 mins

Team

Build agenda for next OT meeting

• Build and finalize the agenda for next week’s OT meeting

5 min

Team

• See proposed agenda here

Parking Lot

Capture important topics for future discussion

5 mins

Team

• Future requests for data

  • Question: do they fall under the privacy agreement we all signed or should there be a separate agreement that needs to be signed?

  • Concern: accidental data viewing vs. purposeful ask for specific data ahead of time - possible contract violations?

• Signature Success Program

  • paused until after contract renegotiations are complete

  • Prioritized List:

    • Insufficient IZ/NZ integration

    • Insufficient support

    • Limited documentation

    • Insufficient Analytics functionality

    • Diversity, Equity, and Inclusion

    • Alma usability

    • Quality of CZ collections

    • Acquisitions process improvements

Total

45 mins