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  • Sarah Lindsey, Chair

  • Lakshmi Arunachalam, Vice Chair

  • Caitlin Nelson

  • Anna Arrieta, Support Member

  • Jackie Gosselar (Past SILS OT Chair - optional) (out)

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Ex Libris support

5 min

Team

2

All Chairs meeting update

5 mins

Sarah

3

OARM and EIMP in-person presentation

decide talking points for the in-person presentation to SILS OT

presentations

  • confirm format of this section of the SILS OT meeting

10 mins

Sarah

Develop 3-5 talking points

  • suggestions from the last SILS OT SC meeting:

    • How can OT support these people? Can we discharge them? How can we advocate for them?

    • feedback from Carla and Erika? (Caitlin?)

    /Caitlin

    4

    OT Workplan

    • currently more of a checklist of tasks, annual or otherwise

    10 mins

    Sarah

    • Question from Anna: Should we include this as an agenda item on the next SILS OT meeting?

    • Document for discussion: OT Workplan

    • Suggestions from past meetings:

      • Future API requests

        • Idea proposed at a past SILS OT SC meeting: create mini project team from SILS OT (2-3 people) whose members would share their results in next fiscal year

      • Shared Governance Task Force Ongoing, UCLAS-integrated SILS structure, work practices and charges

        • plan a lengthy discussion of representation?(advocacy/leadership/experts vs. comprehensive campus representation) at a future SILS OT meeting

        • background:

          • related to the question regarding term limits

          • other questions to guide this discussion:

            • if the work changed by having only experts on a team, how would it change?

            • how could non-expert representatives be used in other collective areas?

      • suggestions from SILS OT meeting on 8/7/24:

        • look at Alma/Primo VE Issues and Themes document

          • workstream improvement

        • have list of projects to work on when there is down time

        • strategies for sharing sessions during OT meetings

        • quarterly update (from Gem?) on new releases for assessment/review

    5

    Known Issues

    • Discussion of “do we actually do this?”

    10 mins

    Team

    • This came up both from Gem and the notion of “closed tickets without a resolution”. How, if at all, do we want to pursue?

      • make this an OT Workplan eventually?

    6

    Negotiations Team Briefing

    5 mins

    Caitlin

    7

    Executive Session

    • Private Discussion

    5 mins

    Team

    8

    Build agenda for next OT meeting

    • Build and finalize the agenda for next week’s OT meeting

    5 mins

    Team

    • See proposed agenda here

    9

    Parking Lot

    Capture important topics for future discussion

    5 mins

    Team

    • Future requests for data

      • Question: do they fall under the privacy agreement we all signed or should there be a separate agreement that needs to be signed?

      • Concern: accidental data viewing vs. purposeful ask for specific data ahead of time - possible contract violations?

    • Signature Success Program

      • paused until after contract renegotiations are complete

      • Prioritized List:

        • Insufficient IZ/NZ integration

        • Insufficient support

        • Limited documentation

        • Insufficient Analytics functionality

        • Diversity, Equity, and Inclusion

        • Alma usability

        • Quality of CZ collections

        • Acquisitions process improvements

    10

    Total

    60 mins

    ...