2024-09-11 OT-SC Meeting notes

Ex Libris support

0 min

Team

• For reference: Ex Libris Support Meeting Agenda and Notes

• last meeting was 8/16/24

• postponed due to time concerns

All Chairs meeting update

0 mins

Sarah

• postponed due to time concerns

OARM and EIMP in-person presentations

• confirm format of this section of the SILS OT meeting

23 minutes

Sarah/Caitlin

• Questions for OARM to address:

  • why should this be a new group? (vs. OST, CKG, etc.)

    • need fewer experts and more diverse expertise

    • could suggest various liaisons with other groups

  • why should this be an ongoing group? (vs. project team)

• OARM suggests a SILS Knowledge Group (SKG) vs. established CKG, new subgroup, etc.

  • Erica and Carla should include clarification on this point in their presentation.

OT Workplan

• currently more of a checklist of tasks, annual or otherwise

0 mins

Sarah

• Question from Anna: Should we include this as an agenda item on the next SILS OT meeting?

• Document for discussion: OT Workplan

• Suggestions from past meetings:

  • Future API requests

    • Idea proposed at a past SILS OT SC meeting: create mini project team from SILS OT (2-3 people) whose members would share their results in next fiscal year

  • Shared Governance Task Force Ongoing, UCLAS-integrated SILS structure, work practices and charges

    • plan a lengthy discussion of representation?(advocacy/leadership/experts vs. comprehensive campus representation) at a future SILS OT meeting

    • background:

      • related to the question regarding term limits

      • other questions to guide this discussion:

        • if the work changed by having only experts on a team, how would it change?

        • how could non-expert representatives be used in other collective areas?

  • suggestions from SILS OT meeting on 8/7/24:

    • look at Alma/Primo VE Issues and Themes document

      • workstream improvement

    • have list of projects to work on when there is down time

    • strategies for sharing sessions during OT meetings

    • quarterly update (from Gem?) on new releases for assessment/review

• postponed due to time concerns

Known Issues

• Discussion of “do we actually do this?”

0 mins

Team

• This came up both from Gem and the notion of “closed tickets without a resolution”. How, if at all, do we want to pursue?

  • make this an OT Workplan eventually?

• postponed due to time concerns

Executive Session

• Private Discussion

61 minutes

Team

• SILS Ops Center update

  • representation concerns

  • collaboration concerns

  • strategizing for future meetings discussed - positive and negative outcomes

Build agenda for next OT meeting

• Build and finalize the agenda for next week’s OT meeting

1 minute

Team

• See proposed agenda here

Parking Lot

Capture important topics for future discussion

0 mins

Team

• Future requests for data

  • Question: do they fall under the privacy agreement we all signed or should there be a separate agreement that needs to be signed?

  • Concern: accidental data viewing vs. purposeful ask for specific data ahead of time - possible contract violations?

• Signature Success Program

  • paused until after contract renegotiations are complete

  • Prioritized List:

    • Insufficient IZ/NZ integration

    • Insufficient support

    • Limited documentation

    • Insufficient Analytics functionality

    • Diversity, Equity, and Inclusion

    • Alma usability

    • Quality of CZ collections

    • Acquisitions process improvements

85 minutes