2023-11-08 OT-SC Meeting notes

Ex Libris support

8 minutes

Team

• For reference: Ex Libris Support Meeting Agenda and Notes

• Next meeting is 11/17/23

• Adriana and Signature Success Program

  • discussed meeting options: invite to one of the SILS OT SC, invite on 11/22/23 (9:30-10?)

  • Jackie will touch base with Adriana re: that idea

  • topics for the meeting: “beeves” document, bring her up to speed on current issues, next steps, desire to talk w/development but discouraged from doing so (unable to communicate in the way in which we see fit)

• Commas in the sandbox

  • testing in the sandbox this week to prove/disprove Gem’s thoughts on the issue

  • may not provide ExL enough time to provide feedback - use as a checkin topic instead

  • Gem wanted to talk w/development about this issue, but it was discouraged

All Chairs meeting update

8 minutes

Jackie

• met yesterday 11/7/23

  • OST roundup

    • RM is finalizing the NZ proposal (more named users)

    • Discovery is testing ebooks

    • Resource Sharing spoke about analytics improvements and Tipasa testing

    • ERES talked about shared ebooks as well

    • Best practices discussed for ExL tickets

    • issue reporting with new system (POL interface) (“save and continue” button moved to the left, “save” button on the right)

    • “beeves” document discussed - Jackie is working on more specifics for NZ issues, may work with Gem on this issue

  • Green light on sharing the “beeves” document, Jackie will share today: Alma/Primo VE Issues and Themes - Google Sheets

EIMP-PT

• discuss 1 year extension of this group

• share outcome with OT

7 minutes

Team

• will discuss at next SILS OT meeting, Jackie will distribute the email thread to group as a pre-read

Trials/Pilots in SILS

• Discuss guidelines on how we should handle these

6 minutes

Jackie

• Topics for discussion:

  • include appropriate stakeholders when we have resources that are an exception to a systemwide practice.

    • ex: Kanopy Kbase

      • brief summation of this example: one group made a determination that it would be handled in the IZ and not the NZ; didn't seem like there was a process to share with other subteams to include their input

      • current consequences: Kanopy Kbase is not discoverable

      • current efforts at resolution: Resource Mgmt-Cataloging Metadata Operations team has begun discussions

      • current issues: This was a surprise to them that they would need to catalog it and campuses don't seem to have the right information to move forward. Handling in the IZ creates duplication of effort. If not all campuses load them, then a user from a non-loaded campus will find the title, and it will show up as an ILL request. The inability of individual campuses to mark IZ items as "non-ILL" in the system is another issue that has yet to be explored.

• How can we incorporate pilots/address requests for pilots into the SILS project?

  • proposal system? guidelines? submission process?

  • Jackie will request clarity from LG (meeting today, 11/8/23), will update afterward

Executive Session

• Private Discussion

27 minutes

Team

• SILS OT member meeting attendance

  • solutions/strategies to boost involvement/feedback discussed

  • decided upon a mid-year temperature check

• other personnel issues and solutions discussed

  • decided upon a refresh of expectations

Build agenda for next OT meeting

• Build and finalize the agenda for next week’s OT meeting

0 minutes

Team

• See proposed agenda here

Parking Lot

Capture important topics for future discussion

0 minutes

Team

57 minutes