2023-11-08 OT-SC Meeting notes

Attendees

Jackie Gosselar, Chair
Sarah Lindsey, Vice Chair
Caitlin Nelson (out)
Anna Arrieta, Support Member

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Ex Libris support		8 minutes	Team	For reference: Ex Libris Support Meeting Agenda and Notes Next meeting is 11/17/23 Adriana and Signature Success Program discussed meeting options: invite to one of the SILS OT SC, invite on 11/22/23 (9:30-10?) Jackie will touch base with Adriana re: that idea topics for the meeting: “beeves” document, bring her up to speed on current issues, next steps, desire to talk w/development but discouraged from doing so (unable to communicate in the way in which we see fit) Commas in the sandbox testing in the sandbox this week to prove/disprove Gem’s thoughts on the issue may not provide ExL enough time to provide feedback - use as a checkin topic instead Gem wanted to talk w/development about this issue, but it was discouraged
2	All Chairs meeting update		8 minutes	Jackie	met yesterday 11/7/23 OST roundup RM is finalizing the NZ proposal (more named users) Discovery is testing ebooks Resource Sharing spoke about analytics improvements and Tipasa testing ERES talked about shared ebooks as well Best practices discussed for ExL tickets issue reporting with new system (POL interface) (“save and continue” button moved to the left, “save” button on the right) “beeves” document discussed - Jackie is working on more specifics for NZ issues, may work with Gem on this issue Green light on sharing the “beeves” document, Jackie will share today: Alma/Primo VE Issues and Themes - Google Sheets
3	EIMP-PT	discuss 1 year extension of this group share outcome with OT	7 minutes	Team	will discuss at next SILS OT meeting, Jackie will distribute the email thread to group as a pre-read
4	Trials/Pilots in SILS	Discuss guidelines on how we should handle these	6 minutes	Jackie	Topics for discussion: include appropriate stakeholders when we have resources that are an exception to a systemwide practice. ex: Kanopy Kbase brief summation of this example: one group made a determination that it would be handled in the IZ and not the NZ; didn't seem like there was a process to share with other subteams to include their input current consequences: Kanopy Kbase is not discoverable current efforts at resolution: Resource Mgmt-Cataloging Metadata Operations team has begun discussions current issues: This was a surprise to them that they would need to catalog it and campuses don't seem to have the right information to move forward. Handling in the IZ creates duplication of effort. If not all campuses load them, then a user from a non-loaded campus will find the title, and it will show up as an ILL request. The inability of individual campuses to mark IZ items as "non-ILL" in the system is another issue that has yet to be explored. How can we incorporate pilots/address requests for pilots into the SILS project? proposal system? guidelines? submission process? Jackie will request clarity from LG (meeting today, 11/8/23), will update afterward
5	Executive Session	Private Discussion	27 minutes	Team	SILS OT member meeting attendance solutions/strategies to boost involvement/feedback discussed decided upon a mid-year temperature check other personnel issues and solutions discussed decided upon a refresh of expectations
6	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	0 minutes	Team	See proposed agenda here
7	Parking Lot	Capture important topics for future discussion	0 minutes	Team
8		Total	57 minutes