2022-11-09 OT-SC Meeting notes

Attendees

Thomas Bustos, Chair
Jackie Gosselar, Vice Chair
Caitlin Nelson
Anna Arrieta, Support Member

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Ex Libris support	Discuss next steps to approach Ex Libris about support issues	1 minute	Team	See next agenda item Gather up the ticket #s from OT to pass on. https://docs.google.com/document/d/1XzIbWj_N6fVUbmM-dU3KMjCo8qL8o7tSKg1D9NEdbm0/edit#		@Tom Bustos to add ticket numbers to ExL support meeting agenda notes
2	CJK - next steps		20 minutes	Caitlin/Team	Let’s escalate up: https://docs.google.com/document/d/15z1Cbhf7poc2b3IOJMuavGiPgRweMiUOgjdJ4U_rAZo/edit#heading=h.ey83l1c1yiv6 add impact statement (other products previously used could accomplish this functionality) language justice issue user expectation vs. what is provided impact statement can be used by LG when communicating with ExL on this issue Meeting with Alon on 11/21 about poor support. non-Roman fix was not for the exact issue requested (Korean HK instead of KO) Is there an ExL expert that could have been used for work on this issue? Was there a lack of communication with us on this issue? Or an assumption made? issues arose as a result and effected testing and final product functionality we are a large research institution with a different focus and needs/requirements, system must be user friendly and accessible for our patrons		@Jackie Gosselar to add information to the SILS OT Slack channel @Jackie Gosselar to collaborate with Gem on impact statement for the CJK Issue document @Tom Bustos discuss CJK document issue with LG on 11/18 meeting
3	All Chairs meeting update		10 minutes	Caitlin	2022-11-8 AllChairs Meeting notes Issues discussed during AC meeting: CJK, Doc Hub Ticket discussed: Shared Print group wants to suggest harmonization for RLF deposits for retention reasons AC decided it was up to the Shared Print group to bring up this suggestion Retention Notes discussed further Are they mandatory? How should they be implemented? Need to identify stakeholders (both in and out of SILS) may be multiple groups start with AC and then address at OT Create a decision page in OT pages		@Caitlin Nelson to meet with Anna further regarding Shared Print ticket
4	New materials SILS Ops has gathered about kickoff / onboarding / offboarding		7 minutes	Caitlin/Team	aggregate of existing information Checklist for creating / discharging a new SILS team SILS Member Resignation & Replacement Process Project Team Charge discuss at SILS OT meeting Alma Statistics group and Ethical Metadata group - both will start their work soon This documentation and procedures will be helpful in making them successful and feel supported now and in the future. SILS OT SC to meet next week for further discussion		@Caitlin Nelson continue working on the Onboarding and Offboarding documents
5	RLF task force		7 minutes	Jackie/Team	https://login.uci.edu/ucinetid/webauth?return_url=https://shib.service.uci.edu/idp/Authn/RemoteUser?conversation=e2s1#heading=h.rgki1wt9obnh https://login.uci.edu/ucinetid/webauth?return_url=https://shib.service.uci.edu/idp/Authn/RemoteUser?conversation=e2s1#heading=h.rgki1wt9obnh Share documents with SILS OT clear discharge criteria/process add agenda item to SILS OT RLF Task Force should have a post mortem for future success		@Caitlin Nelson to send documents to SILS OT as prep for an agenda item
6	Review/Update OT Workplan	Review the OT Workplan Discuss next steps updating the workplan and for reporting back to OT re: updates, etc.	0 minutes	Team	table for next meeting
7	Past Chair at Future OT-SC Meetings	Discuss whether there will be an expectation for the past chair to attend OT-SC meetings; if so, what are those expectations, i.e. “optional”, etc.	0 minutes	Jackie / Team	table for next meeting
8	Ethical metadata group	Discuss updates (kickoff, etc.)	0 minutes	Caitlin	table for next meeting
9	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	0 minutes	Team	See proposed agenda here
10	Parking Lot	Capture important topics for future discussion			Signature Success Program - revisit this with an idea for structuring future ExL meetings and how to advocate for ourselves here.
11		Total	45 minutes