2024-02-28 OT-SC Meeting notes

Attendees

Jackie Gosselar, Chair (out)
Sarah Lindsey, Vice Chair
Caitlin Nelson
Anna Arrieta, Support Member

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Ex Libris support		1 minute	Team	For reference: Ex Libris Support Meeting Agenda and Notes table for next meeting
2	All Chairs meeting update		1 minute	Jackie	no update
3	NZ functionality		0 minutes	Team	table for next meeting
4	Collection Development Dashboard (email from 1/8/24)		22 minutes	Sarah/Caitlin	Testing began 1/1/24 ExL wanted data from the UCs as of 2/20 we decided not to participate in this (information from Daisy at CDL) remove from next agenda (revisit in December 2024/January 2025), move to parking lot Future questions about data suggest a point person for each campus? perhaps the OT representative? lesson learned: If there’s an ask, clearly ID the point of contact, those who will provide the information, and those who are empowered to make decisions on these questions. question for future requests: take requests on a case by case basis or develop protocol for future questions? add to OT agenda the next time this question comes up - give brief update and lessons learned, plus discuss questions related to future data requests data asks - do they fall under the privacy agreement we all signed or should there be a separate agreement that needs to be signed accidental data viewing vs. purposeful ask for specific data ahead of time could possibly see information on how much was paid to a particular vendor - could violate confidentiality clause in contracts should be a decision made by AULs (i.e. LG) and not Acquisitions staff		@Caitlin Nelson to update Jackie on the Collection Development Dashboard topic and related discussion regarding future data requests.
5	Signature Success Program	update from Caitlin on meeting(s) with Adriana	0 minutes	Caitlin/Team	Prioritized List: Insufficient IZ/NZ integration Insufficient support Limited documentation Insufficient Analytics functionality Diversity, Equity, and Inclusion Alma usability Quality of CZ collections Acquisitions process improvements no updates
6	Project Team Check-ins		7 minutes	Caitlin/Sarah	OARM-PT Caitlin responded to latest email from this team noted final plan date of 6/30 and requested OT be able to provide feedback sometime before that (mid-June?) EIMP-PT no update continue to discuss pipeline for outcomes/suggestions from project teams move to parking lot - wait for updates later in the year
7	Executive Session	Private Discussion	20 minutes	Team	General relationship between various committees discussed
8	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	3 minutes	Team	See proposed agenda here updates to Project Team updates agenda item made
9	Parking Lot	Capture important topics for future discussion	2 minutes	Team	Lessons Learned on Kanopy kbase from UCSC (updates from Sarah) Future requests for data Question: do they fall under the privacy agreement we all signed or should there be a separate agreement that needs to be signed? Concern: accidental data viewing vs. purposeful ask for specific data ahead of time - possible contract violations?
10		Total	56 minutes