2024-11-20 OT-SC Meeting notes

Attendees

Sarah Lindsey, Chair
Lakshmi Arunachalam, Vice Chair
Caitlin Nelson
Anna Arrieta, Support Member
Jackie Gosselar (Past SILS OT Chair - optional) (out)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Ex Libris support		0 min	Team	For reference: Ex Libris Support Meeting Agenda and Notes last meeting was 11/15/24
2	All Chairs meeting update		12 minutes	Sarah	WIP by the end of February preliminary report will become the final report items that will be worked on by ExL for the following 18 months priorities need to be set and an impact statement to make clear who this is effecting OT will represent campus concerns need to distribute this information to their campuses and be sure to cover those not in a SILS group OSTs will represent consortium concerns OST chairs need to explain and distribute this information to their teams SILS OT SC plans to ask SILS OT to watch the recording from the last AC meeting (Caitlin)		@Caitlin Nelson to slack the following: EIMP-PT report, NZ Analytics roles, WIP preliminary report, and the AC meeting recording @Caitlin Nelson aim to have EIMPT approved asynchronously (polly) via Slack - “SC realized we have a lot on our agendas coming up, so we’d like to check this item off our list asynchronously.”
3	Expanded NZ Access	discuss updates related to temperature check results	11 minutes	Team	acknowledgement email to go out NZ Access team task Caitlin to meet this Friday to discuss further principles to go to SILS OT before the break? maybe		@Lakshmi Arunachalam to send acknowledgement email to NZ Access respondents (send to those with a 3 o lower: NZ Principles Temperature Check) @Anna Arrieta to pull non-endorsement (3 and below, name, affiliation, and comments) responses from the NZ Principles Temperature Check responses and compile them into a document
4	OT Workplan	currently more of a checklist of tasks, annual or otherwise	0 mins	Sarah	Document for discussion: OT Workplan Suggestions from past meetings: Future API requests Idea proposed at a past SILS OT SC meeting: create mini project team from SILS OT (2-3 people) whose members would share their results in next fiscal year Shared Governance Task Force Ongoing, UCLAS-integrated SILS structure, work practices and charges plan a lengthy discussion of representation?(advocacy/leadership/experts vs. comprehensive campus representation) at a future SILS OT meeting background: related to the question regarding term limits other questions to guide this discussion: if the work changed by having only experts on a team, how would it change? how could non-expert representatives be used in other collective areas? suggestions from SILS OT meeting on 8/7/24: look at Alma/Primo VE Issues and Themes document workstream improvement have list of projects to work on when there is down time strategies for sharing sessions during OT meetings quarterly update (from Gem?) on new releases for assessment/review
5	Known Issues	Discussion of “do we actually do this?”	0 mins	Team	This came up both from Gem and the notion of “closed tickets without a resolution”. How, if at all, do we want to pursue? make this an OT Workplan eventually?
6	Executive Session	Private Discussion	45 minutes	Team	eresources team workplan questions
7	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	1 minute	Team	See proposed agenda here
8	Parking Lot	Capture important topics for future discussion	0 mins	Team	Future requests for data Question: do they fall under the privacy agreement we all signed or should there be a separate agreement that needs to be signed? Concern: accidental data viewing vs. purposeful ask for specific data ahead of time - possible contract violations? Signature Success Program paused until after contract renegotiations are complete Prioritized List: Insufficient IZ/NZ integration Insufficient support Limited documentation Insufficient Analytics functionality Diversity, Equity, and Inclusion Alma usability Quality of CZ collections Acquisitions process improvements
9		Total	69 minutes