2025-02-12 OT-SC Meeting notes

Ex Libris support

0 mins

Team

• For reference: Ex Libris Support Meeting Agenda and Notes

• last meeting was 1/17/25

• no updates

LG meeting update

10 mins

Sarah

• notes provided by Sarah prior to the meeting: LG would like to check in on where the EIMPT report stands. They think we were supposed to formally ask them to create a new team which they say we haven’t done. They have discussed the formation of new teams, they don’t know how that is supposed to happen, but also they think we were supposed to push any requests for new teams up to them.

• OT has not yet decided on next steps for EIMPT’s suggestions

  • formally submit this information to LG

• OT needs to make a statement about how new work is presented

All Chairs meeting update

0 mins

Lakshmi

• no update

NZ Principles

• discuss next steps

54 minutes

Sarah/Caitlin

• Recent situation: recent request from UCSB for a request for a Design Analytics Acquisitions role (vs. the already approved Design Analytics Resources role)

  • Caitlin - 2 possible strategies: set precedent little by little as requests for access come in vs. be proactive and address this ahead of time

    • would relieve a lot of pressure on the SILS Operation Center if OT took the reigns and provided a cohesive plan for access/requests

    • for this particular case - suggestions

      • invite shared acquisitions people to attend an OT meeting

  • Sarah - this individual can request the information as was done in the past (ask Gem or CDL to run a job/query, etc.)

  • Document shared for reference: Designs Analytics Roles

    • examination of definitions ensued

  • Need to check in with Gem on the following:

    • CDL stakeholders

    • the entity we consulted for the original approval of Design Analytics Resources (RM-OST?)

  • Sarah - feels these requests can be taken on a one by one basis

• Outcome for this particular request:

  • ask UCSB individual’s supervisor (Jeremy) to interview them for details on what they truly need for the Acquisitions role ask

    • grant the already approved Resources role request

  • SILS OT SC then possibly talks with Laura at CDL

  • OT should develop guidelines for campus people requesting access

  • take NZ Principles to OT

    • we still need a consensus (only 5 people raised objections, but there not enough feedback in general)

    • this is currently on hold

      • “there wasn’t enough interest to determine a consensus”

      • decisions cannot be made if people do not participate

    • wait on convening a new group

  • possibly start a new investigation of the question “what is the NZ”

    • CDL ideas vs. campus ideas

    • agree on terms

    • be specific about domains being discussed

    • develop a “shared vocabulary”

    • there’s a “lack of clarity”

    • conversation needs to continue (possibly a project team?)

OT Workplan

• currently more of a checklist of tasks, annual or otherwise

0 mins

Sarah

• Document for discussion: OT Workplan

• Suggestions from past meetings:

  • Future API requests

    • Idea proposed at a past SILS OT SC meeting: create mini project team from SILS OT (2-3 people) whose members would share their results in next fiscal year

  • Shared Governance Task Force Ongoing, UCLAS-integrated SILS structure, work practices and charges

    • plan a lengthy discussion of representation?(advocacy/leadership/experts vs. comprehensive campus representation) at a future SILS OT meeting

    • background:

      • related to the question regarding term limits

      • other questions to guide this discussion:

        • if the work changed by having only experts on a team, how would it change?

        • how could non-expert representatives be used in other collective areas?

  • suggestions from SILS OT meeting on 8/7/24:

    • look at Alma/Primo VE Issues and Themes document

      • workstream improvement

    • have list of projects to work on when there is down time

    • strategies for sharing sessions during OT meetings

    • quarterly update (from Gem?) on new releases for assessment/review

• table for another meeting

Known Issues

• Discussion of “do we actually do this?”

0 mins

Team

• This came up both from Gem and the notion of “closed tickets without a resolution”. How, if at all, do we want to pursue?

  • make this an OT Workplan eventually?

• table for another meeting

Executive Session

• Private Discussion

0 mins

Team

• table for another meeting

Build agenda for next OT meeting

• Build and finalize the agenda for next week’s OT meeting

0 mins

Team

• See proposed agenda here

Parking Lot

Capture important topics for future discussion

0 mins

Team

• Future requests for data

  • Question: do they fall under the privacy agreement we all signed or should there be a separate agreement that needs to be signed?

  • Concern: accidental data viewing vs. purposeful ask for specific data ahead of time - possible contract violations?

• Signature Success Program

  • paused until after contract renegotiations are complete

  • Prioritized List:

    • Insufficient IZ/NZ integration

    • Insufficient support

    • Limited documentation

    • Insufficient Analytics functionality

    • Diversity, Equity, and Inclusion

    • Alma usability

    • Quality of CZ collections

    • Acquisitions process improvements

64 minutes