2022-12-07 OT-SC Meeting notes

Attendees

Thomas Bustos, Chair
Jackie Gosselar, Vice Chair
Caitlin Nelson
Anna Arrieta, Support Member

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Ex Libris support	Discuss next steps to approach Ex Libris about support issues	0 minutes	Team	table for next meeting
2	All Chairs meeting update		12 minutes	Tom	Attempt to generate interest in Eluna and Ecog events funding is possible suggestion to distribute guidelines to generate interest - most likely accomplished by OT Phase 4 decision pages members asked to ID pages that are used and import them into the Doc Hub Membership turnover terms are 1.5 yrs., time period ends in July what % of people will be continuing their involvement? (possibly 50%) review charges for different committees, fine tune/clarify procedures, Tom to look at who might be doing this work already suggestion to have all OT members review this information		@Tom Bustos to speak with AC to see what entities are currently reviewing committee charges and report back
3	Holiday coverage	Find out if we need this	11 minutes	Caitlin	Curtailment coverage - generally the last week of December General expectation is that there will not be any contact, except perhaps for emergencies ExL is responsible for production maintenance, should be first point of contact Current plan: can contact us regarding NZ questions via SILS Ops Slack Channel, suggest there be a point person for each campus for this time period		@Caitlin Nelson to send email to OT and then cohort regarding curtailment coverage/points of contact (suggested due date 12/14/22, draft by 12/9/22)
4	Tipasa		15 minutes	Jackie	OCLC was planning an update Testing currently ongoing and revealing possible issues that need to be fixed. There are questions of what happens if the timeline gets pushed out, in which case we may not be Live on projected summer 2023 dates consequences involving VDX, etc. Resource Sharing OST in consultation w/CDL Resource Sharing will make final determination in moving forward/halting/substituting services/etc. with Tipasa Clearly outlined determination of future of Tipasa should be communicated to LG for strategic purposes and managing expectations (hopefully early in 2023) Resource Sharing should update the timeline on their pages soon.		@Caitlin Nelson to communicate with Alison regarding Tipasa pilot timeline
5	Review/Update OT Workplan	Review the OT Workplan Discuss next steps updating the workplan and for reporting back to OT re: updates, etc.	0 minutes	Team	table for next meeting
6	Past Chair at Future OT-SC Meetings	Discuss whether there will be an expectation for the past chair to attend OT-SC meetings; if so, what are those expectations, i.e. “optional”, etc.	10 minutes	Jackie / Team	Ideally, past members continue involvement on some level Consider purpose, commitment, etc. Currently, the VC moves to Chair after the first year Document consulted: https://libraries.universityofcalifornia.edu/wp-content/uploads/2021/08/SILS_UCLASintegrated_06232021_Final.pdf Suggestion to read through this document and make additions and changes as needed Present to OT afterward		@Caitlin Nelson , @Tom Bustos , and @Jackie Gosselar to review document: https://libraries.universityofcalifornia.edu/wp-content/uploads/2021/08/SILS_UCLASintegrated_06232021_Final.pdf
7	Ethical metadata group	Discuss updates (kickoff, etc.)	7 minutes	Caitlin	Timeline: suggested group launch in January members not yet determined Only chair and vc chosen: solely Catherine and TJ currently suggestion to have open call for membership via CKG (suggested deadline: January meeting)		@Caitlin Nelson to touch base with Ethical Metadata group (Catherine and TJ) by 12/9/22 for update, suggest making a call for members in December CKG meeting
8	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	0 minutes	Team	See proposed agenda here
9	Parking Lot	Capture important topics for future discussion			Signature Success Program - revisit this with an idea for structuring future ExL meetings and how to advocate for ourselves here.
10		Total	60 mins