2022-02-16 Meeting notes

Attendees

Thomas Bustos, Chair
Jackie Gosselar, Vice Chair
Caitlin Nelson
Mallory Gianola, Support Member

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Follow-up post All-Chairs kick off meeting	Consider the relationship b/w OT and All-Chairs and Update Jackie and Mallory	15 mins	Tom / Caitlin	Trying to find a co-chair for the All-Chairs group; Tom will be serving as one of the co-chairs The SSM (CN) could serve on the Steering Committee instead of serving as the other co-chair What is driving us now that we aren’t working towards Go Live; what does the Leadership Group and the Operations Team want us to focus on - what are our strategic directions? The way things are structured, a lot of these questions are going to come out in All-Chairs, and issues that come up can be discussed by the Operations Team The Operations Team can establish the priorities based on the discussions that are happening in All-Chairs, and have Leadership Group review and approve those priorities All Chairs will not be a decision-making group; when issues do arise they will go to the Operations Team for decision First official meeting will be on March 1; will decide meeting times/intervals at that point 90-minute meetings will probably be better than 60-minute meetings, and might need to meet twice a month, but this will be discussed at the March 1 meeting We should discuss updates from the All-Chairs meetings at both the OT Steering Committee meetings and the OT meetings
2	Discuss OT meeting schedule for March	Determine whether we need to reschedule March meetings, since they won’t land on the 2nd and 4th Wednesday of that month	5 mins	Mallory / Team	In March the OT Meetings will be 1st, 3rd, and 5th Wednesday; leave them scheduled as is We’ll be back to the 2nd and 4th Wednesday in the month of July
3	Review Task Report on SILS OT Confluence Page	Discuss outstanding action items from SILS OT meetings and share updates	15 mins	Tom / Team	Lakshmi Arunachalam will check with her local group and get back to Jackie on whether they have best practices documentation for sets (public, private, naming conventions, retention... etc.) Don’t need to discuss this, Lakshmi is working on it Caitlin Nelson and Greg Ferguson will work on a proposal for determining the process for voting on NERS Enhancement Requests Caitlin and Greg proposed that skipping the March NERS voting round, and only voting in June for the shortlist of enhancements Only 7 respondents on Slack; in the future, we might want to try a different polling method Caitlin Nelson, Tom Bustos, and Sarah Lindsey will work on drafting a proposal for the first All-Chairs meeting to discuss how the sub operations teams reporting and prioritizing will be communicated, tracked, etc. This likely won’t be discussed at the first all-chairs meeting, because there will be other topics to discuss Caitlin Nelson will double-check with the data privacy group about maintenance questions and whether the email to DPST will suffice to “finish” the task. This is in-progress Caitlin Nelson and Mallory Gianola will work on doing a chair round-up with SILS Transition Taskforce Now that the All-Chairs team was kicked off, we can provide Greg with the info he requested		@Caitlin Nelson will write a communication to the SILS Cohort explaining that we’ve decided not to participate in March, but will participate in June, and are starting the process for determining how to vote in June to make a proposal to the Operations Team @Caitlin Nelson will draft the email and have Tom, Jackie, and Greg vet it before sending @Caitlin Nelson will reach out to All-Chairs to see if they could nominate someone from their group to work on the NERS voting proposal @Caitlin Nelson will ask the OT Slack Channel to add to the agenda for next week’s OT meeting, if they have any questions related to NERS voting @Caitlin Nelson will coordinate a meeting with Caitlin, Tom, and Sarah to begin working on drafting a proposal for how the sub operations teams reporting and prioritizing will be communicated, tracked, etc. @Mallory Gianola will provide Greg with the link to the All-Chairs page on Confluence, so that he knows who the chairs are for each sub teams
4	Talk about AFN Task Force and plan communication out	Talk about AFN Task Force and determine how to communicate the update	15 mins	Team	Is this something that should be talked about at the LG or OT? - Send an email to SILS Cohort		@Caitlin Nelson will work with Alison asap to draft a communication regarding the resource sharing issue and the change that was made related to this issue, but we don’t know if it’s resolved the issue and are monitoring the situation. The communication should mention that if folx have questions, they should contact their local e-resource person. The communication should be sent to the SILS Cohort, and ask folx to share it with their local colleagues @Caitlin Nelson will send the communication to Tom and Jackie for approval first
5	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	10 mins	Team	See agenda here		@Caitlin Nelson will send the meeting notes from the February meeting with Ex Libris to the OT Slack Channel @Caitlin Nelson will check with Gem on the super user accounts @Tom Bustos will provide Jackie with an update regarding the work handoff from the LG meeting prior to next week’s OT meeting
6	Parking Lot	Capture important topics for future discussion
7		Total	60 mins