2022-09-14 OT-SC Meeting notes

Attendees

Thomas Bustos, Chair
Jackie Gosselar, Vice Chair
Caitlin Nelson
Mallory Gianola, Support Member

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	New OT Support Person	Welcome Anna!	18 mins	Tom	Anna Arrieta will be joining the Operations Team as the new OT Support Person Anna is out of office through the end of this week (9/16) Mallory has added Anna to the OT-SC and OT meetings starting this week and has reached out to Anna to try to coordinate a 1:1 meeting next week or the following week, to start with training Caitlin can help with training as well; Mallory will reach out to Caitlin to assist with Anna’s training as needed Mallory’s last day before leave will likely be Oct. 7th Caitlin will look into setting-up Anna’s permissions for the various SILS tools, including Slack, Confluence, etc.		@Caitlin Nelson will look into setting-up Anna Arrieta’s (new OT Support Person) permissions for the various SILS tools, including Slack, Confluence, etc.
2	Project Team and Working Groups Check-In - September 2022	Discuss Progress and Next Steps on Project Teams and Working Groups Check-In Open Access Resource Management Project Team CDL Shared Collections in the NZ Project Team RLF Configuration Project Team Data Privacy and Security Materials Project Team Deadline for groups to complete this check-in template was Friday, Sept. 2nd	37 mins	Team	Open Access Resource Management Project Team Everything looks good with this group What’s the next step? OT-SC reviews first (now) Send out this response to the OT as a pre-read for next week’s meeting, and add this topic to the agenda for next week’s meeting Mallory will send the the Open Access Resource Management Project Team response to the OT as a pre-read for next week’s meeting and add this topic to the agenda for next week’s meeting CDL Shared Collections in the NZ Project Team Would be good to share the CDL-NZ PT recommendation re: analytics with the LG Analytics as discussed by this PT is beyond statewide reporting, it is instead part of the production workflows Would be good to be distinguish between “analytics” in terms of statewide reporting and “analytics” in terms of it being part of the production workflows Analytics - Alma Analytics module; this is what CDL-NZ PT is talking about Task force being considered could serve more than just the statewide reporting, but it can’t happen all at once, because it becomes unwieldy Can be called analytics for statewide reporting Comments re: Communication Concerns re: how to best communicate to the OSTs Would be good for this group to review their charge with OSTs again Other comments/concerns about communication will be addressed in the upcoming Townhall Next Steps: Tom will share the CDL Shared Collections in the NZ Project Team Check-In Response to the LG, to help guide them in their plans to form an analytics task force Mallory will send the the CDL Shared Collections in the NZ Project Team Check-In Response to the OT as a pre-read for next week’s meeting and add this topic to the agenda for next week’s meeting RLF Configuration Project Team Mallory will follow-up with the RLF Configuration Project Team and ask them to send in their report by this Friday 9/16; will send the follow-up email to the listserv, and cc: Lynn and Sage Data Privacy and Security Materials Project Team Lynn will look at this response when it comes in, since this group reports to the Leadership Group; no action on this for OT OT will send these Project Team Check-Ins again around December, as these were intended to be quarterly check-ins		@Mallory Gianola will send the the Open Access Resource Management Project Team Check-In Response and the CDL Shared Collections in the NZ Project Team Check-In Response to the OT as pre-reads for next week’s meeting @Tom Bustos will share the CDL Shared Collections in the NZ Project Team Check-In Response with LG @Mallory Gianola will send a follow-up email to the RLF Configuration Project Team and ask them to send in their report by this Friday 9/16; will send the follow-up email to the listserv, and cc: Lynn and Sage
3	UC Alma User counts	Review UC Alma User Counts: 2022 Check-In Documents Any more to discuss on this topic?	0 mins	Team	Table for next meeting
4	Review/Update OT Workplan	Review the OT Workplan Discuss next steps updating the workplan and for reporting back to OT re: updates, etc.	0 mins	Team	Table for next meeting
5	Past Chair at Future OT-SC Meetings	Discuss whether there will be an expectation for the past chair to attend OT-SC meetings; if so, what are those expectations, i.e. “optional”, etc.	0 mins	Jackie / Team	Table for next meeting
6	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	5 mins	Team	See proposed agenda here Discussed topics for next week’s ExL meeting, and added to the ExL meeting agenda Tom and Caitlin sent out a call on the OT Slack to ask for any further topics, and to share the topics already added to the agenda
7	Parking Lot	Capture important topics for future discussion			Signature Success Program - revisit this with an idea for structuring future ExL meetings and how to advocate for ourselves here.
8		Total	60 mins