2022-10-26 OT-SC Meeting notes

Attendees

Thomas Bustos, Chair
Jackie Gosselar, Vice Chair
Caitlin Nelson
Anna Arrieta, Support Member

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Ex Libris support	Discuss next steps to approach Ex Libris about support issues	0 minutes	Team	table for next meeting
2	UC Alma User counts	Review UC Alma User Counts: 2022 Check-In Documents Any more to discuss on this topic?	5 minutes	Team	Expired users counting in the overall count Leganto causing an issue with UCD counts? “Named users are not a subscription metric for Leganto, staff that have user roles for Leganto but not Alma should not be counted as named users” - Sarah Lindsey Slack
3	All Chairs meeting update		5 minutes	Tom	Short meeting this week. A few people out. Shared notes from the Support Meeting. Alison shared how Resource Sharing OST has managed their work plan. via Confluence chart
4	Project Team and Working Groups Check-In - October 2022	Discuss Next Steps with CDL Shared Collections in the NZ Project Team Check-In	30 minutes	Tom / Team	CDL Shared Collections in the NZ Project Team; any next steps of follow-up? Suggestion for list of problems and possible/known solutions
5	Ethical metadata group	Get help kicking it off	10 minutes	Caitlin	Suggestions for starting this group: Discuss at next OT meeting agenda - fresh faces Ask Katherine and TJ to kick things off with Caitlin as backup This suggestion was adopted. Eventual tasks for this group: Revamp existing documentation (standardize, remove, add, etc.) Start a series of separate group meetings for this purpose.		@Caitlin Nelson to contact Katherine and TJ regarding Ethical Metadata Group, cc Tom and Jackie
6	Review/Update OT Workplan	Review the OT Workplan Discuss next steps updating the workplan and for reporting back to OT re: updates, etc.	5 minutes	Team	ACAG Create ACAG reminders about upcoming meetings in OT Slack channel meetings are every other month Data Privacy Create annual reminder - March? Create checklist document
7	Past Chair at Future OT-SC Meetings	Discuss whether there will be an expectation for the past chair to attend OT-SC meetings; if so, what are those expectations, i.e. “optional”, etc.	0 minutes	Jackie / Team	table for next meeting
8	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	0 minutes	Team	See proposed agenda here
9	Parking Lot	Capture important topics for future discussion	0 minutes		Signature Success Program - revisit this with an idea for structuring future ExL meetings and how to advocate for ourselves here.
10		Total	55 minutes