2023-02-01 OT-SC Meeting notes

Attendees

Thomas Bustos, Chair
Jackie Gosselar, Vice Chair
Caitlin Nelson
Anna Arrieta, Support Member

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Slack Best Practices		13 minutes	Team	https://docs.google.com/document/d/1yQSjqwwaxY4_J4vfJq3tB8dxAvaFTj_rVw7eNzDJ8cI/edit#heading=h.onpll6ebny61 Discussion of document in preparation for presentation to OT in next meeting (2/8/23) Clarification on point #4 specifically Bring to OT for a vote in next agenda (2/8/23)		@Caitlin Nelson to send document to OT group as a pre-read for the next OT meeting on 2/8/23
2	Ex Libris support	Discuss next steps to approach Ex Libris about support issues	4 minutes	Team	No functional changes, just a new person in the primary role Wish list: invite Primo Product Owner to ExL support meetings, perhaps quarterly Parking Lot item discussed: Signature Success Program - revisit this with an idea for structuring future ExL meetings and how to advocate for ourselves here. bring up to LG at their next meeting (or another meeting soon after), reminder that this is on offer and could be utilized		@Caitlin Nelson to present Signature Success Program to OTSC at next meeting
3	All Chairs meeting update		11 minutes	Tom	Ticket reviews at support meetings are appreciated by AC Discussed Draft: https://docs.google.com/document/d/1dyz-IFyW8qGWj46tTO2f39FsdqS3kfN9UfwE7340_aA/edit# Cleaned up document today so it’s ready for presentation to LG
4	Past Chair at Future OT-SC Meetings	Further discuss document: https://libraries.universityofcalifornia.edu/wp-content/uploads/2021/08/SILS_UCLASintegrated_06232021_Final.pdf	3 minutes	Team	Point discussed: p.16 of 28 of the PDF mentions only the “past chair” of LG being on OT. No other group has a “past chair” requirement per this document. Consensus: Past chair is “invite only” and optional
5	Ethical metadata group	Discuss updates	1 minute	Caitlin	Group began meeting 1/31/23 Caitlin can update on progress in future meetings Next update will be from their next quarterly report
6	Discuss NZ analytics including IZ POL derived data (i.e. vendor name)		11 minutes	Jackie	UCB serials reduction project POL (Purchase Order Line) data - request for non-fund data Could be considered sensitive Present to OT for input This information will be disseminated by OT to the appropriate individual campus approval entities Question discussed: Need for a Shared Data Policy? Creating a comprehensive document is time consuming and the benefits are not considered worth the development time Consensus: A formal document isn’t necessary, take on a case by case basis, develop policy as we go Add to OT agenda (2/8/23)		@Jackie Gosselar to email OT and Slack about POL data
7	RCTF post-mortem review	Prepare for next week’s OT review of this document	8 minutes	Caitlin	https://docs.google.com/document/d/11MVFPi5ruq3cLTMUT8IYicd33Fd1JRtIvhuScYWoBgc/edit Discussion Points Reassessment/adjustment of charges along the way is important and necessary Quarterly check ins are valuable Follow through and support needed for group recommendations Add to OT agenda (2/8/23)
8	Executive Session	Private Discussion	0 minutes	Team
9	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	0 minutes	Team	See proposed agenda here
10	Parking Lot	Capture important topics for future discussion	0 minutes	Team	Signature Success Program - revisit this with an idea for structuring future ExL meetings and how to advocate for ourselves here. discussed and moved from Parking Lot to ExL agenda item
11		Total	51 minutes