2023-08-16 OT-SC Meeting notes

Ex Libris support

22 minutes

Team

• For reference: Ex Libris Support Meeting Agenda and Notes

  • Caitlin updated this document to include the appropriate items below

• Items for the next ExL support meeting:

  • Confirm UCB CJK reindexing at 8pm

  • Exception reports - discuss and report back to OT to answer their questions

    • reports are available, but don’t contain any information

  • Bring up continuing pattern of missteps/failures - start discussion to avoid future surprises (Save for September after reindexing)

    • issues were eventually addressed, but should not have taken escalation to do so

  • Primo reindexing

    • CJK issues - UCLA and UCB have submitted tickets that have not yet been addressed

    • need updates to existing tickets

    • Gem asked Caitlin (during the meeting) about specific examples via Slack - UCLA ticket # sent

• Future communications from ExL

  • How to handle when emails are sent to Caitlin, but not to all appropriate/involved individuals

    • Example - recent email regarding anonymization

    • July quarterly update - forwarded to Jackie

  • Procedure: forward to appropriate personnel (Caitlin, Gem, Allison, Jackie and/or Sarah)

All Chairs meeting update

• Discuss adding Adriana to the Signature Success Program

29 minutes

Jackie

• Not discussed at last AC - tabled for later:

  • Signature Success Program

  • workplan and charge

• Updates discussed at AC:

  • Acquisitions needs Chair and VC

    • suggestion to approach specific individuals vs. an open solicitation

      • revisit if unsuccessful

    • could also be an indicator to look at the need for the group, functioning, etc. (UCSC and UCM no longer have representation)

      • perhaps use alternative methods of communicating information vs. formal group meetings (use Slack instead?)

      • create a separate group that has ties to SILS, but not directly part of SILS?

      • meet less often (quarterly?)

      • Takeaways from discussion during this meeting

        • good to be able to get together and meet/collaborate in real time

        • meet with Erika and Stacy to discuss Acquisitions' inclusion (perhaps include more people)

        • figure out the best way for this group to communication together and with SILS

• Confluence space requests

  • multiple requests from non-SILS groups

  • Ways to address these requests:

    • musing/suggestion to create SILS subgroups to address these requests?

    • create Slack channels in the SILS space to accommodate these kinds of groups?

Quarterly Reports

• discuss responses to the quarterly reports: OARM and EIMP

0 minutes

Jackie/Team

• Document for reference: OARMPT Interim Report

  • table for next meeting

Library User Account Dashboard

16 minutes

Jackie

• Proposal from UCLA: Library User Account Dashboard

  • Add to OT meeting

    • pending approval from Jackie after discussion with Discovery

    • Send out information ahead of the OT meeting as a pre-read

  • Caitlin will also discuss with CDL

  • Sarah brought up the issue that not all campuses have library business office representatives in SILS

  • discussion of feasibility of having this as a UC wide tool

    • who will head this project (UCLA looking for a new project with excess staff?)?

    • 15+ year commitment - maintenance questions (who? how? cost?)

    • cannot go back once this goes into effect

Executive Session

• Private Discussion

0 minutes

Team

Build agenda for next OT meeting

• Build and finalize the agenda for next week’s OT meeting

2 minutes

Team

• See proposed agenda here

Parking Lot

Capture important topics for future discussion

0 minutes

Team

69 minutes