2025-04-09 OT-SC Meeting notes

Attendees

Sarah Lindsey, Chair
Lakshmi Arunachalam, Vice Chair
Caitlin Nelson
Anna Arrieta, Support Member (out)
Jackie Gosselar (Past SILS OT Chair - optional) (out)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Ex Libris support		5 mins	Team	For reference: Ex Libris Support Meeting Agenda and Notes
2	LG meeting update		5 mins	Sarah
3	All Chairs meeting update		5 mins	Sarah/Caitlin
4	CERV voting				DONE
5	Fulfillment Operations Subteam	discuss recommendation for a new process for reporting damaged AFN items to lending institutions	5-10 mins	Team	Decision page for reference: Damaged Item Form & Process Based on conversation at OT (2025-04-02 Meeting notes ) SILS Ops Center should lead an investigation into proof of concept for a Wordpress form hosted on the CDL website.		Caitlin and Gem to go forth on working with CDL web team and FFOST.
6	EIMP		5 mins	Team	This document was sent to LG with a feedback deadline of Monday 4/7/25: Operations Team response to EIMP-PT recommendations for LG LG decided that yes OT can create a subgroup (2025-04-04 LG Meeting ) named User-Centered Metadata (or something similar)		Caitlin to reach out to former EIMP-PT to ask for point people for drafting charge.
7	Network User Record Purges	Some campuses want to do a purge - need other campuses to agree on harmonizing a purge date		Team	OCSC will talk about network user record purges (campuses would need to at least partially harmonize on purge dates) some are blank group discussion about how far out we’re comfortable as a system with having purge dates LA: Accd to her Fulfillment folks, some of these records need to be blank for some reason. But they do get purged manually every 6 months or so (for example at UCI). Records need to be purged for privacy reasons.		Make a formal request to FFOST to take this on. (LA to invite Greg to help draft request).
8	NZ Principles / Access	continue the discussion	10-15 mins	Sarah/Caitlin	Discussion left off with these items: possibly start a new investigation of the question “what is the NZ” CDL ideas vs. campus ideas agree on terms be specific about domains being discussed develop a “shared vocabulary” there’s a “lack of clarity” conversation needs to continue (possibly a project team?)		Caitlin to draft a “you can ask for access on a use-case basis” notice for OT and AllChairs.
9	NZ Analytics Acq				SILS Ops Center to reach out to AcqOST for resolution.
10	OT Workplan	currently more of a checklist of tasks, annual or otherwise	5 mins	Sarah	Document for discussion: OT Workplan Suggestions from past meetings: Future API requests Idea proposed at a past SILS OT SC meeting: create mini project team from SILS OT (2-3 people) whose members would share their results in next fiscal year Shared Governance Task Force Ongoing, UCLAS-integrated SILS structure, work practices and charges plan a lengthy discussion of representation?(advocacy/leadership/experts vs. comprehensive campus representation) at a future SILS OT meeting background: related to the question regarding term limits other questions to guide this discussion: if the work changed by having only experts on a team, how would it change? how could non-expert representatives be used in other collective areas? suggestions from SILS OT meeting on 8/7/24: look at Alma/Primo VE Issues and Themes document workstream improvement have list of projects to work on when there is down time strategies for sharing sessions during OT meetings quarterly update (from Gem?) on new releases for assessment/review
11	Known Issues	Discussion of “do we actually do this?”	5 mins	Team	This came up both from Gem and the notion of “closed tickets without a resolution”. How, if at all, do we want to pursue? make this an OT Workplan eventually?
12	Executive Session	Private Discussion	0-5 mins	Team
13	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	0-5 mins	Team	See proposed agenda here
14	Parking Lot	Capture important topics for future discussion	0-5 mins	Team	Future requests for data Question: do they fall under the privacy agreement we all signed or should there be a separate agreement that needs to be signed? Concern: accidental data viewing vs. purposeful ask for specific data ahead of time - possible contract violations? Signature Success Program paused until after contract renegotiations are complete Prioritized List: Insufficient IZ/NZ integration Insufficient support Limited documentation Insufficient Analytics functionality Diversity, Equity, and Inclusion Alma usability Quality of CZ collections Acquisitions process improvements
15		Total	45-65 mins