2023-01-18 OT-SC Meeting notes

Attendees

Thomas Bustos, Chair
Jackie Gosselar, Vice Chair
Caitlin Nelson
Anna Arrieta, Support Member

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Ex Libris support	Discuss next steps to approach Ex Libris about support issues	8 minutes	Team			@Caitlin Nelson to reply to Adriana, Jack, and Kelly regarding agenda contents and meeting time/date for next meeting (currently expected as Monday, 1/23/23). Include a request to include Donald. @Jackie Gosselar to add additional case numbers to the ExL meeting agenda. @Caitlin Nelson to send out reminder to AC send in ticket numbers to include in the upcoming ExL meeting
2	All Chairs meeting update		6 minutes	Tom	Transition How do we want to handle this process? brainstorming document created to record elements to include in the process Caitlin will be sent to all AC group members, solicit input about what should happen between now and June of this year
3	SILS Membership Transition	Discuss formal write-up of transition recommendations	20 minutes	Team	Notes: https://docs.google.com/document/d/1CTrj2HWPqF1mtAv-pNaiq1hQZWMpeRPeb2CgztVzgcg/edit Write-up: https://docs.google.com/document/d/1dyz-IFyW8qGWj46tTO2f39FsdqS3kfN9UfwE7340_aA/edit#heading=h.trq7f6bvofir Present document asynchronously to OT to review and discuss at their next meeting (1/25/23), then present asynchronously to AC to review and discuss at their next meeting (1/31/23), followed by a final review by OT SC before asynchronous presentation to LG to review and discuss at their next meeting (2/3/23) Changes made to the SILS Membership Transition Process document during this meeting to prep for eventual presentation to OT, AC, and LG groups		@Anna Arrieta to send https://docs.google.com/document/d/1dyz-IFyW8qGWj46tTO2f39FsdqS3kfN9UfwE7340_aA/edit#heading=h.trq7f6bvofir to OT group as a pre-read @Tom Bustos to send https://docs.google.com/document/d/1dyz-IFyW8qGWj46tTO2f39FsdqS3kfN9UfwE7340_aA/edit#heading=h.trq7f6bvofir to LG as a heads up on what is being current discussed
4	Tipasa	Discuss updates	1 minute	Jackie	Ramon Scot started discussion in a newly created Slack channel, discussion then moved to Tipasa Slack channel Testing is ongoing among UC campuses		@Jackie Gosselar to send a more detailed update on Tipasa via Slack
5	Update on onboarding/offboarding docs	Discuss Google Docs: https://drive.google.com/drive/folders/1fO5xtUHyi2l1ateXC8QUVog6drTwSMce	5 minutes	Team	Next steps? OT acknowledged documents when they were presented at December meeting Documents are a work in process and will have updates on an ongoing basis		@Tom Bustos to add these Google Docs (https://drive.google.com/drive/folders/1fO5xtUHyi2l1ateXC8QUVog6drTwSMce) to LG 2/3/23 meeting - ideal goal is an approval vote
6	Review/Update OT Workplan	Review the OT Workplan Discuss next steps updating the workplan and for reporting back to OT re: updates, etc.	0 minutes	Team	move to OT agenda no longer include on OT SC
7	Past Chair at Future OT-SC Meetings	Further discuss document: https://libraries.universityofcalifornia.edu/wp-content/uploads/2021/08/SILS_UCLASintegrated_06232021_Final.pdf	0 minutes	Team	table for next meeting
8	Ethical metadata group	Discuss updates (kickoff, etc.)	5 minutes	Caitlin	Sent out Doodle polls to 7 members Reiterated need for supervisor acknowledgement/approval before solidifying inclusion in this group - Deadline for confirmation is next week
9	Executive Session		10 minutes	Team	Private discussion - no notes taken
10	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	0 minutes	Team	Built throughout the meeting See proposed agenda here
11	Parking Lot	Capture important topics for future discussion			Signature Success Program - revisit this with an idea for structuring future ExL meetings and how to advocate for ourselves here.
12		Total	55 minutes