2023-09-27 OT-SC Meeting notes

Attendees

Jackie Gosselar, Chair
Sarah Lindsey, Vice Chair
Caitlin Nelson
Anna Arrieta, Support Member
Thomas Bustos, periodic Support Member

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Ex Libris support		5 min	Team	For reference: Ex Libris Support Meeting Agenda and Notes
2	All Chairs meeting update		5 mins	Caitlin
3	Named users discussion from LG	Decision on whether this should go to OT or a subteam	10 mins	Jackie	From LG discussion, identified the need for a named user review and reassessment in advance of the renegotiation with Ex Libris. LG thinks this may be something that should be performed by OT
4	Quarterly Reports	Most recent quarterly reports for reference: OARM and EIMP	10 mins	Caitlin/Team	Document for reference: OARMPT Interim Report Update from Caitlin on committee charges and timelines? Spreadsheet? Etc?
5	SILS Town Hall Meetings	Discuss “State of SILS” town hall meetings and potential contents	10 mins	Jackie	Suggestion: have two town halls a year, a governance-focused town hall in July(ish) to coincide with the FY/membership transition and one that's a "state of the SILS" mid fiscal year (possibly January) Recap: SILS OT voted to recommend this plan to LG in their last meeting on 9/20/23
6	Trials/Pilots in SILS	Discuss guidelines on how we should handle these	10 mins	Jackie	Topics for discussion: include appropriate stakeholders when we have resources that are an exception to a systemwide practice. ex: Kanopy Kbase brief summation of this example: one group made a determination that it would be handled in the IZ and not the NZ; didn't seem like there was a process to share with other subteams to include their input current consequences: Kanopy Kbase is not discoverable current efforts at resolution: Resource Mgmt-Cataloging Metadata Operations team has begun discussions current issues: This was a surprise to them that they would need to catalog it and campuses don't seem to have the right information to move forward. Handling in the IZ creates duplication of effort. If not all campuses load them, then a user from a non-loaded campus will find the title, and it will show up as an ILL request. The inability of individual campuses to mark IZ items as "non-ILL" in the system is another issue that has yet to be explored.
7	Executive Session	Private Discussion	5 mins	Team
8	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	5 mins	Team	See proposed agenda here
9	Parking Lot	Capture important topics for future discussion	5 mins	Team
10		Total	55 mins