2022-06-22 Meeting notes

Attendees

Thomas Bustos, Chair
Jackie Gosselar, Vice Chair
Caitlin Nelson
Mallory Gianola, Support Member (out)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Conversation with Madelynn Dickerson from DCPT	Discuss status and plans for DCPT	mins	Team	-summary of final report, which is almost done: https://docs.google.com/document/d/1xbz5jLcUFmsJwsOGuPaYYqeYmBSZmmg-J6oAUEFZrDY/edit -charge for group ends in June, final task to create a report to share with OT -have been meeting weekly since January, and following the outlined charge; walked through document -focused on issues of potential barriers, and issues experienced by campuses which may be impacting this work -developed decision tree; and to help folx think through the decision tree, also put together visibility pre-assessment questionnaire → would inform decision makers and best practice recommendations -updated other documents and included as appendices as narrative part of report -analysis of Primo VE display issues, also included key considerations, including issues of collections vs. item level representation -aggregation options in UCLS -suggestions for ExL enhancements; UX and analytics -included feedback from discovery, including user testing -recommendations for next steps, including sending out pre-assessment survey to be done by another SILS group, another group to take ownership over the DCPT decision tree -goal: operationalize digital collections workflows for all UC campuses, “the term is over but the work is not done” → the findings should be moved to another group in SILS Feedback on summary: -OT may be the best vehicle for submitting survey to campuses -DCPT has done very thorough work on this, including identifying issues Action item: OT will share report through OT Slack channel to provide thoughts and feedback by Friday, June 24. Then feedback will be relayed to DCPT for their final meeting next week -a new project team or task force will be needed in the future to continue this work. a relationship with DOST will be valuable. will likely be an expertise based group rather than representative. -whenever the new team forms, it may need to happen soon as to not lose momentum. not a short term team; will need to set a sustainable pace because we are no longer under the time constraint of implementation		@Tom Bustos will share report through OT Slack channel to provide thoughts and feedback by Friday, June 24. Then feedback will be relayed to DCPT for their final meeting next week
2	Following-Up with Project Teams and Working Groups	Discuss plan for OT / OT-SC following-Up with Project Teams and Working Groups; determine process, calendar, etc.	mins	Team	-OA-RMPT -CDLNZ-PT -Primo repository -one meeting per month per group; allocating 15-20 minute update. First meetings: -CDLNZ -July 13 -OA-RMPT - August 10 -Primo repository - September 7	Begin asking project teams to do updates at OT meetings	Action item: bring to OT to sign off on new update schedule
3	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	mins	Team	Updates from All-Chairs, include NERS Update from ExL support meeting Discuss project updates at OT meetings regularly (every other meeting) DCPT conversation System/component down decision tree vote
4	Parking Lot	Capture important topics for future discussion
5		Total	mins