2023-12-06 OT-SC Meeting notes

Attendees

Jackie Gosselar, Chair
Sarah Lindsey, Vice Chair
Caitlin Nelson
Anna Arrieta, Support Member

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Caitlin catch up		33 minutes	Sarah	brief background on kbase and the impetus for pilots best practices request from LG (next meeting is 12/8/23) internal (just try it out) pilots vs. new product (should we spend $ on this) discussed LG wants to ensure that all stakeholders, etc. are included in purchasing new products If the $ initially comes from CDL, why were they not included initially if CDL plans to take ownership of this material, why not be consulted initially kbase was purchased with end of the year funds (felt rushed), CDL does not currently have a login - something that should have been examined before purchase Would be fairly easy to create the requested guidelines. related questions: is this pilot best practices request a temporary fix for a larger problem? should we reexamine the steps that led to the initial issue? Caitlin will ask Sarah Houghton about CDL vs. SILS responsibility for this pilot Related issues that stemmed from the pilot discussion: NZ expanded access questions: who is responsible for this work? how can we alter the scope of current responsibilities? feels like an issue related to the kbase issue SCP - have our advisory group contact their advisory group for clear communication Conclusion: general lack of clarity around who is responsible for assigning the work, any large scale work Question: how do we do transformative work and allocate resources for it on a consortial level? Our leadership group needs to take over. Decide campus roles (immediate and ongoing support), CDL roles, etc.
2	Ex Libris support		0 min	Team	For reference: Ex Libris Support Meeting Agenda and Notes
3	All Chairs meeting update		0 mins	Jackie
4	Trials/Pilots in SILS	Discuss guidelines on how we should handle these Updates?	0 mins	Jackie	Discussed during the catch up with Caitlin
5	Signature Success Program	Updates?	18 minutes	Team	catch up with Caitlin Prioritization of themes: Alma/Primo VE Issues and Themes themes were prioritized in the last SILS OT meeting (11/29/23) issues listed in the document are in no particular order discuss next meeting/meeting frequency with Adriana will be determined by how advantageous this process turns out to be recognition that it’s not just about 1 ticket, but actually a larger issue past experience has shown she’s good as a connector decision to skip December and try for January suggestion: perhaps start by presenting 1-2 main themes to Adriana and have the focus be on solving those Caitlin will add links to the Alma/Primo VE Issues and Themes document to make it more than just a list		@Jackie Gosselar to share prioritized list of themes with Adriana in preparation of the next Signature Success Program meeting in January; request feedback from Adriana on how we should proceed from here and what else she needs from us; request a date for the next Signature Success Program meeting
6	Executive Session	Private Discussion	5 mins	Team
7	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	0 mins	Team	See proposed agenda here
8	Parking Lot	Capture important topics for future discussion	0 mins	Team
9		Total	56 minutes