2024-12-04 OT-SC Meeting notes

Attendees

Sarah Lindsey, Chair (attended for first 30 minutes)
Lakshmi Arunachalam, Vice Chair
Caitlin Nelson
Anna Arrieta, Support Member
Jackie Gosselar (Past SILS OT Chair - optional) (out)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Ex Libris support		0 minutes	Team	For reference: Ex Libris Support Meeting Agenda and Notes last meeting was 11/15/24 tabled for next meeting
2	All Chairs meeting update		6 minutes	Lakshmi	Next LG meeting on 12/6/24 will be attended by either Tom or Caitlin (LG Meeting Notes) Sarah and Lakshmi will not be able to attend		@Sarah Lindsey to ask Tom (cc Caitlin) about attendance at the next LG meeting (12/6/24)
3	Expanded NZ Access	discuss updates related to temperature check results	11 minutes	Team	Lakshmi plans to contact the responses of 3 and less and hold private meetings with each of them 30 minutes each meeting tangible feedback to be incorporated into NZ Principles OT will move forward with this item in the future. NZ Access team is handing off to OT. Caitlin showed Lakshmi some tools to use to make this task easier/more manageable		@Caitlin Nelson will send out a “when is good” for SILS OT SC for the feedback meetings for NZ Principles responses of 3 and below. Compare with UCOP calendar.
4	OT Workplan	currently more of a checklist of tasks, annual or otherwise	0 minutes	Sarah	Document for discussion: OT Workplan Suggestions from past meetings: Future API requests Idea proposed at a past SILS OT SC meeting: create mini project team from SILS OT (2-3 people) whose members would share their results in next fiscal year Shared Governance Task Force Ongoing, UCLAS-integrated SILS structure, work practices and charges plan a lengthy discussion of representation?(advocacy/leadership/experts vs. comprehensive campus representation) at a future SILS OT meeting background: related to the question regarding term limits other questions to guide this discussion: if the work changed by having only experts on a team, how would it change? how could non-expert representatives be used in other collective areas? suggestions from SILS OT meeting on 8/7/24: look at Alma/Primo VE Issues and Themes document workstream improvement have list of projects to work on when there is down time strategies for sharing sessions during OT meetings quarterly update (from Gem?) on new releases for assessment/review tabled for another meeting
5	Known Issues	Discussion of “do we actually do this?”	0 minutes	Team	This came up both from Gem and the notion of “closed tickets without a resolution”. How, if at all, do we want to pursue? make this an OT Workplan eventually? tabled for another meeting
6	Executive Session	Private Discussion	10 minutes	Team
7	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	5 minutes	Team	See proposed agenda here
8	Parking Lot	Capture important topics for future discussion	0 minutes	Team	Future requests for data Question: do they fall under the privacy agreement we all signed or should there be a separate agreement that needs to be signed? Concern: accidental data viewing vs. purposeful ask for specific data ahead of time - possible contract violations? Signature Success Program paused until after contract renegotiations are complete Prioritized List: Insufficient IZ/NZ integration Insufficient support Limited documentation Insufficient Analytics functionality Diversity, Equity, and Inclusion Alma usability Quality of CZ collections Acquisitions process improvements
9		Total	32 minutes