2023-02-01 OT-SC Meeting notes

Attendees

  • Thomas Bustos, Chair

  • Jackie Gosselar, Vice Chair

  • Caitlin Nelson

  • Anna Arrieta, Support Member

 

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Slack Best Practices

 

13 minutes

Team

 

@Caitlin Nelson to send document to OT group as a pre-read for the next OT meeting on 2/8/23
2

Ex Libris support

  • Discuss next steps to approach Ex Libris about support issues

4 minutes

Team

  • No functional changes, just a new person in the primary role

  • Wish list: invite Primo Product Owner to ExL support meetings, perhaps quarterly

  • Parking Lot item discussed: Signature Success Program - revisit this with an idea for structuring future ExL meetings and how to advocate for ourselves here.

    • bring up to LG at their next meeting (or another meeting soon after), reminder that this is on offer and could be utilized

 

@Caitlin Nelson to present Signature Success Program to OTSC at next meeting
3

All Chairs meeting update

 

11 minutes

Tom

 

 

4

Past Chair at Future OT-SC Meetings

3 minutes

Team

  • Point discussed: p.16 of 28 of the PDF mentions only the “past chair” of LG being on OT. No other group has a “past chair” requirement per this document.

    • Consensus: Past chair is “invite only” and optional

 

 

5

Ethical metadata group

  • Discuss updates

1 minute

Caitlin

  • Group began meeting 1/31/23

  • Caitlin can update on progress in future meetings

    • Next update will be from their next quarterly report

 

 

6

Discuss NZ analytics including IZ POL derived data (i.e. vendor name)

 

11 minutes

Jackie

  • UCB serials reduction project

    • POL (Purchase Order Line) data - request for non-fund data

      • Could be considered sensitive

      • Present to OT for input

        • This information will be disseminated by OT to the appropriate individual campus approval entities

  • Question discussed: Need for a Shared Data Policy?

    • Creating a comprehensive document is time consuming and the benefits are not considered worth the development time

    • Consensus: A formal document isn’t necessary, take on a case by case basis, develop policy as we go

  • Add to OT agenda (2/8/23)

 

@Jackie Gosselar to email OT and Slack about POL data
7

RCTF post-mortem review

Prepare for next week’s OT review of this document

8 minutes

Caitlin

https://docs.google.com/document/d/11MVFPi5ruq3cLTMUT8IYicd33Fd1JRtIvhuScYWoBgc/edit

  • Discussion Points

    • Reassessment/adjustment of charges along the way is important and necessary

    • Quarterly check ins are valuable

    • Follow through and support needed for group recommendations

  • Add to OT agenda (2/8/23)

 

 

8

Executive Session

  • Private Discussion

0 minutes

Team

 

 

 

9

Build agenda for next OT meeting

  • Build and finalize the agenda for next week’s OT meeting

0 minutes

Team

  • See proposed agenda here

 

 

10

Parking Lot

Capture important topics for future discussion

0 minutes

Team

  • Signature Success Program - revisit this with an idea for structuring future ExL meetings and how to advocate for ourselves here.

    • discussed and moved from Parking Lot to ExL agenda item

 

 

11

 

Total

51 minutes

 

 

 

 

 

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