2023-01-18 OT-SC Meeting notes

Attendees

  • Thomas Bustos, Chair

  • Jackie Gosselar, Vice Chair

  • Caitlin Nelson

  • Anna Arrieta, Support Member

 

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Ex Libris support

  • Discuss next steps to approach Ex Libris about support issues

8 minutes

Team

 

 

@Caitlin Nelson to reply to Adriana, Jack, and Kelly regarding agenda contents and meeting time/date for next meeting (currently expected as Monday, 1/23/23). Include a request to include Donald.
@Jackie Gosselar to add additional case numbers to the ExL meeting agenda.
@Caitlin Nelson to send out reminder to AC send in ticket numbers to include in the upcoming ExL meeting
2

All Chairs meeting update

 

6 minutes

Tom

  • Transition

    • How do we want to handle this process?

    • brainstorming document created to record elements to include in the process

      • Caitlin will be sent to all AC group members, solicit input about what should happen between now and June of this year

 

 

3

SILS Membership Transition

  • Discuss formal write-up of transition recommendations

20 minutes

Team

Notes: https://docs.google.com/document/d/1CTrj2HWPqF1mtAv-pNaiq1hQZWMpeRPeb2CgztVzgcg/edit

Write-up: https://docs.google.com/document/d/1dyz-IFyW8qGWj46tTO2f39FsdqS3kfN9UfwE7340_aA/edit#heading=h.trq7f6bvofir

  • Present document asynchronously to OT to review and discuss at their next meeting (1/25/23), then present asynchronously to AC to review and discuss at their next meeting (1/31/23), followed by a final review by OT SC before asynchronous presentation to LG to review and discuss at their next meeting (2/3/23)

  • Changes made to the SILS Membership Transition Process document during this meeting to prep for eventual presentation to OT, AC, and LG groups

 

4

Tipasa

  • Discuss updates

1 minute

Jackie

  • Ramon Scot started discussion in a newly created Slack channel, discussion then moved to Tipasa Slack channel

  • Testing is ongoing among UC campuses

 

@Jackie Gosselar to send a more detailed update on Tipasa via Slack
5

Update on onboarding/offboarding docs

5 minutes

Team

  • Next steps?

    • OT acknowledged documents when they were presented at December meeting

    • Documents are a work in process and will have updates on an ongoing basis

 

@Tom Bustos to add these Google Docs (https://drive.google.com/drive/folders/1fO5xtUHyi2l1ateXC8QUVog6drTwSMce) to LG 2/3/23 meeting - ideal goal is an approval vote
6

Review/Update OT Workplan

  • Review the OT Workplan

    • Discuss next steps updating the workplan and for reporting back to OT re: updates, etc.

0 minutes

Team

  • move to OT agenda

  • no longer include on OT SC

 

 

7

Past Chair at Future OT-SC Meetings

0 minutes

Team

  • table for next meeting

 

 

8

Ethical metadata group

  • Discuss updates (kickoff, etc.)

5 minutes

Caitlin

  • Sent out Doodle polls to 7 members

  • Reiterated need for supervisor acknowledgement/approval before solidifying inclusion in this group - Deadline for confirmation is next week

 

 

9

Executive Session

 

10 minutes

Team

  • Private discussion - no notes taken

 

 

10

Build agenda for next OT meeting

  • Build and finalize the agenda for next week’s OT meeting

0 minutes

Team

  • Built throughout the meeting

  • See proposed agenda here

 

 

11

Parking Lot

Capture important topics for future discussion

 

 

  • Signature Success Program - revisit this with an idea for structuring future ExL meetings and how to advocate for ourselves here.

 

 

12

 

Total

55 minutes

 

 

 

 

 

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