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  • Sarah Lindsey, Chair

  • Lakshmi Arunachalam, Vice Chair

  • Ramon Barcia

  • Tom Bustos

  • Greg Ferguson

  • Jackie Gosselar

  • Jeremy Hobbs (out)

  • Xiaoli Li (out)

  • Caitlin Nelson (out)

  • John Riemer

  • Zach Silveira

  • Gem Stone-Logan

  • Robin Gustafson, Past SILS Leadership Group Chair

  • Anna Arrieta, Support Member

  • Erica Zhang (OARM guest) (attended from 9:10-9:3333am)

  • Carla Arbagey (OARM guest) (attended from 9:10-9:3333am)

Meeting Recording

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/1eLdmq3dzrySF9MvZG7XZUlDaqpoCU9rR/view?usp=drive_link

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Pre-discussion prior to OARM presentation

9:03 mins7 minutes

Sarah/Lakshmi

2

Presentation by OARM

9:10-9:33am mins

Carla/Erica

  • Will discuss the following questions:

    • why should this be a new group? (vs. OST, CKG, etc.)

      • need for fewer experts and more diverse expertise

    • why should this be an ongoing group? (vs. project team)

23 minutes

Carla/Erica

  • For reference: OARM-PT Final Report for OT - Google Docs

    • Carla and Erica highlighted elements of Proposal for a New, Ongoing Open Access Group (see page 8 )

  • John asked if the charge of an existing group could be revised to cover the new need: Shared Cataloging Program Advisory Committee (SCP AC) – UC Libraries (universityofcalifornia.edu)

    • there were members of SCPAC in this group OARM and their input was considered (see page 9 ) - this work would not fall within the scope of SCPAC

  • Gem asked if this work is already happening elsewhere and would this proposal make it more efficient? or Or is this filling a new need?

    • OARM feels there’s a need for a group specific to address this issue

  • John suggested to expand expanding SCPAC by one person to fill this need

  • Carla and Erica clarified that this new group would make recommendations to other groups

  • Gem asked if this group would be doing work in Alma

    • Carla and Erica: no, just recommendations and monitoring issues that would affect Open Access systemwide

    • Sarah pointed out this is a theme with the other group (EIMP) - systemwide monitoring

  • Erica and Carla offered to adapt current guidelines to fit this work - asked SILS OT if they would like a draft of this?

    • Sarah - not yet

  • NZ work

  • Question posed to group: should this group Sarah posed this question to SILS OT: should OARM reconvene considering new information/access (NZ accounts, etc.) or should this be seen as a snapshot?

    • consensus: should be seen as a snapshot

  • Debrief of this discussion will happen in a future meeting

    • All OT members asked to write down their thoughts for later

3

Updates - from All-Chairs, Leadership Group, etc.

  • Provide updates from other SILS meetings

5 mins3 minutes

Sarah/Team

  • LG update - Robin

    • discussed new groups and the governance structure

    • moving forward with reporting SILS principle concerns - will go up to Doc

    • recent newsletter discussed and plans for the next one

    • LG - town hall planned for Spring

4

Topics or questions for the Ex Libris Support Meeting

5 mins16 minutes

Sarah/Team

  • next meeting is 9/20/24

  • Gem

    • preliminary agenda has been sent to ExL

    • recently posted in Slack regarding current list of tickets: Current ExL Case Reports

    • has developed a program that will notify when ExL makes changes

    • Research Assistant - strong disapproval of this feature

      • ExL did not appear to understand the negative reaction or adjust their presentation to account for that. It also feels like they’re simply not listening to concerns.

      • There were many questions at ELUNA before they turned on this feature that went unanswered.

  • Jackie

    • brought up recent issue with duplicate 900 rules - very unhelpful response from ExL

  • Jackie - ticket 07487496

    • UCB request links are showing up on UC holdings

5

Q & A Session - Including Questions on Slack since last meeting

  • Any questions from the team?

  • Questions from Slack?

5 mins

Team6 minutes

Team

  • Greg

    • Web Hooks: it is clear that ExL does not know how this product works

    • will be reporting back to ExL on his findings while testing - hopefully ExL will update their information

6

Pending projects / materials:

  • FYI updates on anything we’re waiting for

0 -5 mins

Team

  • (Revisit after August / Sept 2024) Data Forms Privacy - revisit after data policy and privacy project team recommendations have been published

    • revisions are still pending

    • final report will be shared after revisions

    • Still awaiting final report from LG before further action

  • Network user records purges (discussion to be continued)

  • OT Work Plan

7

Executive Session

Private discussion as needed

0 -5 mins

8

Parking Lot

Capture important topics for future discussion

0 -5 mins

9

Total

45-60 mins56 minutes