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Recommendation

17 Jun 26 Sep 2024DRAFT:

Authority control has been one of the tested use cases for the Expanded https://drive.google.com/drive/u/0/folders/1PGnl0MZFoYetq_W0seqk4QXEr_ZJ0uRI proposal.

If UC members wish to access the NZ Authority Control Task List, they may apply for an NZ Alma account through the standard process (NZ Deputy in the Alma NZ instance procedure/practice). The only required permission is Cataloger.

A recommended Since Alma 2024 August release, campuses can identify access points associated with NZ bibliographic records with their holdings that require attention via Authority Control Task List from their IZ.

A potential workflow:

• Filter as much as possible from within the Authority Control Task List (i.e., limit to one field and one vocabulary; limit to only records linked to NZ; limit to one week; remove CZ and suppressed recordsnot suppressed from discovery).

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• To find records that your campus holds, you may export from the task list and use your IZ Analytics, an SRU tool, or other means to limit to records held by your institution. Example using Excel Alma lookup:

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• Campus staff may then process entries in the list that require authority work, making any changes to headings in WorldCat.

Ex Libris’s Roadmap notes new functionality for network members to take part in managing the Network Zone Authority Control workflow from within the member Institution’s Authority Control Task List, coming in 2024 H2. It is unknown whether this will address our needs or not

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• Campus staff can either directly work on the list in Alma or use EXCEL files exported from Alma. Any changes to access points should be made in WorldCat.

Impact

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