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Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Co-chairs update

Awareness of work in progress:

  • Timeline

  • Step B members

  • All chairs meeting

  • Reminder: SILS FAQ content due 5/19

Awareness of #all-cohort slack channel. Repurposed #general.

5

Christine, Lena

2

Covering PM needs

Assign timeline and next steps for identifying PM needs for ICs and PPC groups.

Add to agenda for the PPC and IC steering groups?

10

Christine, Lena

3

(Ops Leads) Communication flows

see 5/14 Com notes

Ensure we understand the deliverables; assign work and deadlines.

  • Create a table on Confluence showing SILS services and what’s going away: when is it going away, is it still in discussion, how it relates to SILS, does it affect implementation or is it post-go-live? This will help in decision-making for FGs. (Lena)

  • Do we create a single best practices document for reference by everyone?

  • Did we capture all the scenarios?

10

All

4

(Ops Leads) Decision dashboard

How will we use it? Who’s the audience? When do we need it?

How will it look, where it will live, what filters would apply, e.g., status? See Caitlin’s example

15

All

5

(PM Leads) Premortem risks and actions

Agreement on mitigation-tracking plan.

Where do we track the risks and mitigations? Leave in place on shared drive?

How do we track the actions? Do we transfer them to a Task page on Confluence?

FYI. Confluence has an interesting premortem template that takes a diff approach (glass half empty/half full)

10

Christine & Lena

6

(PM Leads) Ongoing checkin

  1. Is anything blocked or behind schedule?

  2. What deliverables are coming in the next week?

  3. Any decisions, consultations or approvals needed in the next week? 

  4. Do you need anything?

10

All

7

(Com) SILS FAQ

0

Ben, Adrian

Hold for 5/21 Com meeting

Deadline for FAQ answers is May 23rd for first review

8

(Com) Slack channel for cohort members to thank each other

Purpose:

  • encourage members to recognize each other’s efforts

  • showcase the good work that’s happening

  • facilitate team bonding.

  • Mine this channel for possible SILS News, townhalls, project updates, etc. 

If yes, add to Communications plan.

0

Ben, Adrian

Hold for 5/21 Com meeting

9

(Com) New Confluence home page

Policies & Procedures and Best Practices and Processes – overlap? Call it Decision dashboard?

0

All

Hold for 5/21 Com meeting

10

(COM) SILS News Communications Phase 4 Editorial Calendar

Awareness of upcoming communications and anything needed

0

11

Parking Lot

12

Total

60/60

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