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Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Future SILS News

  • SILS News on Introductory Getting to Know videos to Alma/Primo (?) (send to SILS-COHORT) too.

  • SILS News about how the decision-making process works: transparency with decision pages, supergroups are ready to expand if needed and remind folks that the wiki will be open

  • Impending budgetary/staffing constraints

5

  • Scenario-planning sub-group for risk mitigation: Who leads?

  • Nothing shared externally until after Sept. 2020

2

Stakeholder inventory

10

Adrian Petrisor

  1. The Communication Leads will develop a plan that includes a timeline for completing their work and deliverables. Within four weeks of their launch, the Communication Leads will deliver their plan to the SILS Working Group for review and endorsement.

    • Communication plan 

    • Stakeholder inventory (New + identifying stakeholders and messaging around impact of budget tightening and the value proposition for SILS. Have our boilerplate ready to say why SILS is worthwhile for various audiences.)

    • Communication flow diagram (see #3 below)

    • Online presence (priority)

  2. FAQ including basic system info (old vs. new systems) including how CDL and RLFs will be handled in the new SILS, major campus integrations (Work with PM Leads on this; consult with ICs as needed)

  3. Communication pathways (asking questions within cohort and outside cohort) Com Leads would document the communication flow. 

  • Next steps are possibly meeting with PPC who have taken the lead in this discussion.

  • Next step on agenda for Ops Leads

Stakeholder
Adrian Petrisor - 1st draft 5/12
Comm plan:
Adrian Petrisor - 1st draft, 5/19FAQ (discuss 5/7):
1) Keep acronym glossary
- Consider mind-shift to LSP
2) Timelines
- Implementation
- Training and outreach
3) Confidentiality/info-sharing

3

Comm flow diagram

Ben Alkaly (Unlicensed)

Based on stakeholder inventory

First Draft by 6/3 EOD

43

Communications plan

Defining comm channels, audiences

30

Adrian Petrisor

  • Town Halls, Presentations, etc.

First Draft by 5/19

5

Open Confluence homepage (Wiki)

Public-facing content. but mainly for Cohort

Adrian Petrisor / Ben Alkaly (Unlicensed)

Adrian Petrisor: Groups sections
Ben Alkaly (Unlicensed) : Comms/FAQ/Training Docs
https://calstate.atlassian.net/wiki/spaces/ULMS/overview

  • Advocate for footer w/o comments

  • Request traininig materiels from Neil

  • Build completed Decisions Macro (Ben Alkaly (Unlicensed))

  • Add abbreviations to Commsa

By 5/14, noon - HP set
5/15 - Email to chairs
5/25 - Reminder to chairs
6/1 - Live

6

FAQs

Ops Leads collectively drafting; live by 6/1

Need workflow for additions: Google Form -? Google Sheet → Decision by Ops Leads → Who drafts?

74

EUOS Meeting

15

5

6

Parking Lot

Capture issues raised during the meeting that will be discussed another time.


5





87

Total

42/45

Future agenda items