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Item

Desired Outcome

Time (mins)

Who

Notes

Decisions

Actions

1

Recording Consent

5

All

2

Review Task List

Maintain awareness about tasks that are out-standing

10

All

3

Developing Work Plan

Review charge and determine specific deliverables, dependencies, and how they fit into overall timeline

Review Immediate Needs as well as Short Term, Medium Term and Long Term aspects of work plan as identified by the IT-SC

Determine how to meet the IT-SC recommended deadline of the end of August for the presentation of this work plan to the TOC

30

Deliverables from charge:

  • Determine systemwide UC Libraries internal training needs;

  • Assess existing Ex Libris training services and opportunities, including the Ex Libris KnowledgeCenter, and determine when UC will need to develop UC-specific training materials;

  • Develop and carry out a comprehensive, systemwide training plan with the Training & Outreach Coordinators and in consultation with the SILS Working Group;

  • Improve vendor-supplied training objects as needed (and as permitted);

  • Develop and organize train-the-trainer sessions for the system (where multiple reps from each of the UC Libraries get trained);

  • Utilize instructional design principles to develop new training objects/templates, as needed;

  • Determine and recommend best practices for ongoing training, post implementation and reflecting potential systems updates, in consultation with the Training & Outreach Coordinators.

IT-SC identified Immediate, Short Term, Medium Term and Long Term needs:

What are the existing training dates (specific and approximate)?

Where can our deliverables be incorporated into the timeline?

What dependencies can we identify?

4

Meeting Immediate Needs

Review initial GoogleDoc for documenting informal feedback

Understand weekly messaging assignments; create a schedule for Peter, Brian, Catherine, and Dominique for the next few sessions. Weekly tasks include:

  1. Posting exercises from basecamp to confluence (before Wed)

  2. Creating new Google form for Weekly questions (before Wed)

  3. Sending email to SILS Chairs and IT team for distribution (Wed)

  4. Posting weekly questions to basecamp (following Monday)

15

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