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Item | Desired Outcome | Time (mins) | Who | Notes | Decisions | Actions | |||
|---|---|---|---|---|---|---|---|---|---|
| 1 | Recording Consent | 51 | All | Everyone consented | |||||
| 2 | Quick Updates from Other Groups | 5 | None | ||||||
| 3 | Vanguard Alma Vanguard Virtual Training | Review timeline for October training | 10 | All | Timeline:
Do we want to identify modules that would be most impacted by training this week? If so, how shall we get feedback about prioritizing their requests for time/day of delivery? | ||||
| 4 | Review Task List | Maintain awareness about tasks that are out-standing | 10 | All | Went through the task list to update deadlines. | ||||
| 5 | 6 | 7 | Developing Work Plan | Review charge and determine specific deliverables, dependencies, and how they fit into overall timeline Review Immediate Needs as well as Short Term, Medium Term and Long Term aspects of work plan as identified by the IT-SC Determine how to meet the IT-SC recommended deadline of the end of August Break deliverables down into additional tasks where known and identify where more work may be needed Add timeline information and dependencies where they do not exist Identify what gaps there are in the deliverables/tasks/timeline (i.e. PrimoVE) Are there other details we would like to include in the Work Plan (i.e. links to external documentation, ownership, internal deadlines vs EL timeline, etc.) Determine who will make the Work Plan “pretty” for submission to TOC Determine if we can meet an end of August deadline for the presentation of this work plan to the TOC | 30 | C. Busselen | https://docs.google.com/spreadsheets/d/13CSVYsPVnWvg_Lqw2LrAEhmsWn6H6IPK9299QAt9vAA/edit?usp=sharing Deliverables from charge:
IT-SC identified Immediate, Short Term, Medium Term and Long Term needs: SHORT-TERM: Need to start the overall work plan, including review of the timeline items from ex libris and determining what additional timeline items are needed. SHORT-TERM: Check in on vanguard training process
MED-TERM: October training:
LONG-TERM: IT needs to discuss about April-May slots for training:
LONG-TERM: Ex Libris has indicated they will not be providing training materials for go-live, as they have done for previous installations. Rather, material is available on the knowledge base: (for alma) https://exlibris.libguides.com/alma . We can use this material to perform the initially planned work of modification based on workflow changes from the cohort, but will need to start with the initial test cut, rather than immediately following the initial test cut. Some of the questions for the IT team will be: Do we transfer these materials to somewhere else, such as google drive? If so, in what format, and who will transfer it (probably a group effort). When should we transfer materials so we can start working on making modifications? What topics / subjects are either missing, or need to be expanded on? What additional material might be needed (just at a high level overview, plenty of time through the project to identify additional material). Marci suggested we review material from some other network zones as well:
Primo will probably follow a similar approach, but more on that soon. What are the existing training dates (specific and approximate)?https://docs.google.com/spreadsheets/d/1Ci0jtgDusouiJRkMyLrq4EXj10_EsU6epqWcdXRlDSY/edit#gid=0Where can our deliverables be incorporated into the timeline? What dependencies can we identify? |
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| 86 | Meeting Immediate Needs | Review initial GoogleDoc for documenting informal feedback Understand weekly messaging assignments; create a schedule for Peter, Brian, Catherine, and Dominique for the next few sessions. Weekly tasks include:
| 15 | D. Turnbow | D. Turnbow--Week 3 (posted 7/14) C. Busselen--Week 4 (posted 7/21) |
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