| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
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1 | Checkin/quick updates/anything from slack or email | 5 | All | | | 5 | All | | | |
2 | SILS Service Manager (recurring) | | 50 | Caitlin | August is configuration and planning September is when we get our Alma and Primo environments and testing happens PMs are working with Marci on the timeline; working on planning for how much time is needed for testing, decision-making, data cleanup
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3 | Milestones to celebrate | Review celebration milestones in Editorial Calendar and identify upcoming other activities/groups to celebrate in August | 5 | Ben, Adrian | - Caitlin Nelson will reach out to Marci to see if there is an easy way to get aggregated data on number of records, etc. for the infographic.
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4 | (Ops Leads) Ongoing checkin | Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?
| 10 | All | Ben and Adrian wrapped up chairs meetings. Weren’t able to get a meeting with SGTF; didn’t reach out to PPC separately. Compiling key takeaways and will make some recommendations. Basecamp is a challenge - some google doc parking lots to manage the workflow of getting things onto BC when only a few have access. ELGs varied widely in their work, approach and perspectives. At the next town hall (8/18)
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5 | SILS value prop Value prop and stakeholders: Resources: Confirm our understanding of the assignment to take to Steering on 8/5. Review value prop talking points. | Debrief on feedback from Steering; Understand remaining work | 20 | Ben, Adrian | | | |
6 | SILS All Chairs meeting (recurring) Note-taking: Facilitating: Monitoring chat: Track attendance:
| Topic for next meeting Aug 12: Testing Alma and Primo in the vanguard Topic for co-chairs? Who can we invite to speak on testing in the vanguard? Confirm roles 8/11 | 10 | All | | | |
7 | SILS project blog (recurring) | Items for the blog? | 0 | All Include links to ILSDC blog posts IC meetings are a good source of information for blog - invite others to write about topics of interest that arise. Run a series “meet the local implementation team” IC reports about how they are working together. Do one every week. Some SILS Chairs best practices could go into a post (we use google shared drive to do x; decision pages) | | | | |
8 | Alma Training (recurring) | | 0 | Neil | | | |
9 | (COM) SILS Communications Calendar | Awareness of upcoming communications and anything needed | 0 | Ben, Adrian | | | |
10 | Work in progress (Com Leads) | Communication flows diagram Local implementation teams interviews in blog (see Local group structures from April 2020) - Ben will draft interview questions Communicating from project to local groups (where to document this?) Blogs Virtual town hall for cohort Virtual town hall for all staff (start early Nov; quarterly) Meetings with chairs on their communication plans Create a calendar for milestones to celebrate Celebration milestones and what’s involved Communicating the value of SILS
| FYI | Ben, AdrianOn 7/31 Lena asked on IC slack if anyone was NOT their group’s local implementation team chair. No one replied. I gave ICs a heads up COL would be interviewing them for a blog series. | | | |
11 | Work in progress (PM Leads) | All chairs meeting Premortem risk actions RACI Training webinars on project tools and best practices Phase 3.5 report (in progress!!) timeline (extend beyond go-live), identify critical path & intense work periods
| FYI | Christine, Lena, Neil | | | |
12 | Parking Lot | | | | Review celebration milestones - Editorial calendar TH | | |
13 | | Total | 50/50 | | | | |