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Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |||||
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1 | Check-in / updates | 2:30-2:55pm (25 mins) | All |
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2 | Configuration Form work | Understand and document which lines in the config form are “under consideration” | 2:55-3:00 (5 min) | Caitlin | FGs should document their work, status, recommendations here: Vanguard Configuration Form Finalize “holds” on vanguard configuration form: due 8/7 Audience: local campus group or IC who is filling out the config form. Do you only want line items under considerations or should we put everything? Put everything. New row for each item? Yes. Repeat the tab name for each row. Mostly Liz, Lisa and Elizabeth’s are the relevant groups who will be doing this work. | Finish vanguard configuration form “holds” by August 7 |
2:55-3:00 (5 min) | Chairs | |||
3 | Timeline Review | Awareness of upcoming activities | 3:00-3:10 (10 min) | Caitlin | Caitlin’s Working copy: https://docs.google.com/spreadsheets/d/1Ci0jtgDusouiJRkMyLrq4EXj10_EsU6epqWcdXRlDSY/edit#gid=0 Basecamp to-dos: https://3.basecamp.com/3765443/buckets/15553579/todosets/2379093663 Special topics: Shared Vendor tentative for August 27th. They want
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4 | Training upcoming (recurring agenda) | Awareness of upcoming vanguard training. Chairs to remind their groups. | 3:10-3:15pm (5 mins) | Caitlin |
| Is this still needed as a recurring item? | |||||
5 | SILS Chairs meeting | Awareness of upcoming agendas; Surface topics for discussion; Seek advice and volunteers to present. | 3:15-3:20 (5 mins) | Lena Add to 8/14 agenda: Testing in the vanguard environment. | Solicit guest speakers for vanguard testing? | ||||||
6 | Testing coordination for the Vanguard environment and configurationILS Data Cleanup group on coordinating testing planning with the FGs: What balls are there, and who’s got them? Should test cases and findings be shared and how? | 3:20-3:40 (20 min) | Caitlin, Catherine Busselen, TJ Kao | Vanguard and non-guard FGs will both get appropriate access to test in the vanguard. FYI there’s a working group subgroup working on data privacy, both of patron data and acquisitions/purchasing data that might influence how we distribute accounts and how we do testing. Testing Acquisitions Data Migration to Alma This is the URL to the Vanguard testing scenarios draft ILSDC has been working on: https://docs.google.com/spreadsheets/d/1dFi7lbwbrXzYd4rr_rlvKcQCT0LRGKw7EzzxcuEgBeE/edit?usp=sharing
Patron Data: if we create a single document for “migration validation” that would be great. We’re happy to add what we have to this doc.
FGs could also add some tabs to this doc - with the idea that local campus testers will do this work.
FG deliverable: List of accounts and roles / permissions needed.
Can we just have all testers (Cohort and Local) have admin-level permissions?
Scope of this doc: Data review and Migration validation!
Alma/Primo ICs came up with a list of helpful test docs as well: Alma campus IC recommendations for Data Testing Question: Where do other kinds of testing live? What artifact would be the best for that? | Config form guidelines:
PDS wil take patron data tab PPC will make notes on any tabs as necessary, then after Aug 17th PPC will own it. | ||||||
7 | Decision pages:7 | Decision pages | Finalize Taxonomy for tagging groups in Confluence and more | Introduce taxonomy and best practices documents. Ask PPC to edit as needed. Actions from 7/14 SILS Chairs meeting:
| . Determine which space to put it. PPC? Finalize best practices. Determine which space to put it. PPC? Rollups: do you want the PMs to create a rollup for each group? | 3:40-3:50 (10 mins) | Lena, All | Taxonomy: Group agreed it would be a good idea to have a canonical list of acronyms / tags. Perhaps once this is approved, we can add the
Change to taxonomy to a Confluence page once approved Best Practices: group can take a look this week and suggest changes to the best practices by next meeting.
Rollups: Once we tag the people who are being consulted - do you want the PMs to create one for everyone? To be determined later.
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8 | Homework | Liz M will follow up with Basecamp about order of NZ loading confusion with UCSB - was this done? | |||||||||
9 | Parking Lot | Suggestions for 2-hour Office Hours with Ex Libris
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10 | TOTAL | 80 / 90 |
Future agenda items
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