2020-08-07 PPC Meeting notes
Attendees
@Christine Barone (Unlicensed) PM
@Beth Callahan (Unlicensed)
@Claudia Horning (Unlicensed)
@Elizabeth Miraglia
@Lisa Spagnolo
@Josephine Tan (Unlicensed)
@Elizabeth Rodriguez (Unlicensed)
@Caitlin Nelson
@Xiaoli Li
@Lena Zentall (Unlicensed) , interim PM
Not attending
@Danelle Moon (Unlicensed)
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Check-in / updates |
| 2:30-2:55pm (25 mins) | All |
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| @Elizabeth Rodriguez (Unlicensed) will convey to RSPG: suggestion to prepare a presentation and questions for Ex Libris on the RLFs. PPC will add questions (Fulfillment and RM. And Discovery per Lynne G.) |
2 | Decision pages | Finalize Taxonomy for tagging groups in Confluence. Determine which Confluence space to put it. PPC? Finalize best practices. Determine which Confluence space to put it. PPC? Rollups: do you want the PMs to create a rollup for each group? | 2:55-3:05 (10 mins) | Lena, All | Taxonomy: got a few comments and next step is to turn this into a confluence page. PPC site? PM space? Best practices: This was the result of the SILS Chairs meeting a while back. Rollups: Rollup of decision pages that each group is “consulted” on (tagged on). Let the PMs know if you want us to create one for you.
| Put the taxonomy page on the PPC site. | Chairs to add their canonical acronym to their Confluence home page, e.g., Policy and Practice Coordinators (PPC) @Lena Zentall (Unlicensed) will convert taxonomy and best practices to Confluence pages on PPC site. |
3 | SILS Chairs meeting | Awareness of upcoming agendas; Surface topics for discussion; Seek advice and volunteers to present. | 3:05-3:10 (5 mins) | Lena | Vanguard testing - lots of stuff coming up and we’ll be getting out info for Chairs to consider for test planning. |
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4 | Configuration Form work | Finalize “holds” on vanguard configuration form: due 8/7 Audience: local campus group or IC who is filling out the config form. | 3:10-3:15 (5 min) | Chairs |
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| @Caitlin Nelson to send the config form decision page to ICs |
5 | Timeline Review | Awareness of upcoming activities | 3:15-3:25 (10 min) | Caitlin | Caitlin’s Working copy: https://docs.google.com/spreadsheets/d/1Ci0jtgDusouiJRkMyLrq4EXj10_EsU6epqWcdXRlDSY/edit#gid=0 What’s happening with Fulfillment Network form?
Basecamp to-dos: https://3.basecamp.com/3765443/buckets/15553579/todosets/2379093663 Special topics:
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| @Caitlin Nelson follow-up on transmission of Fulfillment Network form |
6 | Training upcoming (recurring agenda) | Awareness of upcoming vanguard training. Chairs to remind their groups. | 3:25-3:30pm (5 mins) | Caitlin |
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| @Caitlin Nelson ask Neil W. what is the Alma certification process going to look like once we’re done with modules? @Josephine Tan (Unlicensed) to write up her idea for buddies and send to Caitlin |
7 | Testing coordination for the Vanguard environment and configuration |
| 3:30-4:00 (30 min) |
| What do we need to know, in order to be able to finish testing and make decisions? Where is the list of FG testing and corresponding assessment / decisions?
Review the blocks here: https://docs.google.com/spreadsheets/d/1Ci0jtgDusouiJRkMyLrq4EXj10_EsU6epqWcdXRlDSY/edit#gid=0 Do we have an idea already about what decisions there are that would impact Test Load?
We are now making decisions for real - if your group has problems, this is exactly when we can utilize the ELGs. Once you figure out the config forms - you need to switch over to testing, and thinking about documenting the plans. And when you do your testing, I’m hoping you prioritize the actions and decisions.
Vanguard env will be available through December, so second-level testing can be done there too. Break people into different groups so they can test different things Explore the idea of sending issues up to the ELG for decision-making to free up the FGs for other decisions and to take advantage of the ELs. Make sure pros and cons are laid out since the members of the ELs are not experts on Alma/Primo. Create a template: include common columns like status, priority, time estimation, due... kept in a centralized place (% completion through a formula? (thinking of Phase 3 stuff and viewing across EGs)) | What is your testing? How long will it take? How will testing be documented? Deadline for testing plans from the FGs: August 28th | @Xiaoli Li will create a template for testing and put it in the PPC folder for FGs and inform them of deadline. |
8 | Homework |
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9 | Parking Lot | Suggestions for 2-hour Office Hours with Ex Libris
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| Think about MVP for the whole project Also think about minimum functionality for the first day - what do you want to be able to do? AND what will be your backup plan in case those don’t work? |
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10 |
| TOTAL | 80 / 80 |
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Future agenda items
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