2020-06-24 PPC-SC Meeting notes

Attendees

@Claudia Horning (Unlicensed) , co-chair
@Xiaoli Li, co-chair
@Caitlin Nelson , SSM
@Lena Zentall (Unlicensed) , interim PM

Not attending

@Christine Barone (Unlicensed) PM

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Check-in / updates	Understand CDL-Managed Data in the NZ group next steps (per guidance of SILS SC; meeting on 6/24)	5	Caitlin, Lena	SILS SC reviewed and endorsed the CDL-managed data in the Network Zone group charge. It will go on the consent agenda for approval at the 6/26 WG meeting. SILS SC asked if Xiaoli would be willing to briefly introduce the group charge and provide the bigger picture that this data is critical in bringing efficiencies to UC Libraries, i.e., potential for identifying overlap in eresources licensing between CDL-managed and campus-managed eresources (Tier 1, 2, 3) for the first time!
2	Pending decisions for vanguard data migration (due June 26)	Do we have a full list of all the pending decisions ready? (Liz M and Lisa S + others?) Esp SCP / SFX data decision Since we have a large number of decisions to go through, we need to identify efficient approval process.	10	All	Bibliographic records to leave out of the Vanguard NZ Bibliographic records 9xx fields mapping for Vanguard Non-OCLC IDs in 035 fields in bibliographic records for the Vanguard Local 856 bibliographic data for the Vanguard SCP, SFX, and related resource records handling for eResource records in NZ - VANGUARD Process for efficient approval: Xiaoli will create a spreadsheet with a column for a fist-of-five vote by PPC members. The spreadsheet is temporary and can be deleted.		@Xiaoli Li will create spreadsheet for fist-of-five voting on the June 26 decisions for vanguard data migration; ask PPC to vote before the meeting. Direct PPC to this page for fist-of-five instructions. @Caitlin Nelson will review the all decision rollup to flag decisions for cleanup.
3	WG questions for PPC co-chairs (for June 26 WG meeting)	Review WG questions for PPC; assign who will respond at the meeting	10	All			@Xiaoli Li will meet with @Claudia Horning (Unlicensed) to discuss thoughts on the WG questions and how they want to respond.
4	SILS Chairs meeting: agenda items? (recurring)	Anything to add to the agenda? Decision template review: How to create good decisions pages.	10	All	Decision pages are important in the project. goal - make it easier to write and read! Very important for PPC since they are consumer for many of these decisions. Resource Management has the most decision pages at this point. Ask Liz to talk about her experience with it. Lightning talks: provide a couple of questions for people to consider and talk about their experience. Track best practices and advice. Ben can talk about what he would like for communications. Günter will speak about the SILS principles for phase 4 Invite Neil and IT chairs to talk about Training plan and whether PPC and FG and EL need to do vanguard training in order to make decisions		@Lena Zentall (Unlicensed) to invite IT chairs and Neil to discuss training plan and who should do the training during this vanguard phase. Do PPC and FG and EL need to do vanguard training in order to make decisions? Or, should they wait until the second round during implementation? @Lena Zentall (Unlicensed) will invite active decision page users to do lightning talks on using decision pages for the 7/1 SILS Chairs meeting. Provide a couple of questions for people to consider and talk about their experience. Track best practices and advice.
5	Training upcoming (recurring)	Add upcoming training to PPC weekly meeting agenda so chairs can remind their groups https://uc-sils.atlassian.net/wiki/pages/createpage.action?spaceKey=IC&title=Ex%20Libris%20Meetings%20-%20Vanguard	5		Agreement from Claudia and Xiaoli that it’s reasonable and makes sense to send the invites for the Monday and Thursday meetings to SILS chairs (1 chair per group model), and they will forward the invites as desired.
6	Set agenda for next meeting	2020-06-26 PPC Meeting notes	10	All	Done!
7	Homework
8	Parking Lot
9		TOTAL	45 / 45

Future agenda items

Authority files