2020-12-04 PPC Meeting notes

Check-in / updates

Information sharing and problem-solving

5

All

RMFG: we have started working on our recommendations around OCLC updates and bib records management in the NZ. We are working drafting a first pass at some policies and best practices that will be a “living” document on Confluence instead of needing to keep writing decision pages. Most campus reps are also busy with the extracts so we’re trying not to cram too much into December.

PSELG: we discussed the JSC open access cataloging policy and each member summarized their campus’s perspective of the UC open access cataloging policy. Meeting between PSELG co-chairs and JSC leadership is scheduled.

Discovery: for month of Dec, our subgroup work for UX testing in collaboration with other FGs is moving along. We will also start to define our MVP for Primo VE. In Jan, we plan to draft our Primo VE configuration recommendations to be ready to submit on 2/5/21. In Jan, we will also be taking back to our local implementation groups to discuss how we (as individual campuses, and as a consortium) define the “Everything” & “UCS Network”scopes. With this feedback, Discovery will provide recommendations of what those two scopes should be defined as for harmonization. Discovery will also be coming up with a rename of the “UCS Network” scope. The Discovery-End User Naming subgroup (made up of 3 Discovery + 3 End User Outreach + Ben Alkaly + Caitlin Nelson) plan to have any recommendations for naming Primo VE and/or the SILS ecosystem ready by 1/19/21 for approval by CoUL.

AEFG: Follow-up Vanguard testing will take place next week with SHARED VENDORS being deployed from the NZ to confirm expectations of functionality. Members are participating in CDI subgroups in coordination with the Discovery FG. FG is beginning conversations re: MVP.

DCFG: No real updates since last week. Next week we’ll start discussions about MVP.

Add group updates ahead of meeting

PPC-IC subgroup update

https://docs.google.com/document/d/137TG3qkZzNnf8WQmLBxIS_ZxbRocbTgRGlwHSVerB6k/edit#heading=h.bzr8hztfav4a

15

Liz M.

• Please add any additional comments by end of Monday, 12/7 or send to Liz directly.

• Actionable, productive, how it impacted the project.

• After they receive feedback and input from the cohort highlighting issues with communication with ExL, it will go to the SILS co-chairs, Guenter and Chris, on 12/14.

MVP

Review MVP document - are listed categories useful? Anything is missing?

How to transfer information on Systemwide work to MVP document?

Any new ideas?

25

Xiaoli

MVP document

• If you identify any new types, please add those.

• Link to decision pages if you have them and provide a brief description

• Is the document too complicated? Not complicated enough? This is a good start. FGs could start using this. It captures many of the aspects that need to be considered.

• Column C may need to break out the time frames into their own columns (day 1, within 6 months, etc).

• Column D (New or existing) means if something is already in place, or if it represents a new service.

Systemwide work - running brainstorm

• Please add to this document as you see fit.

SILS FAQs Document

Should we highlight some decisions PPC made for test load?

10

Xiaoli

SILS FAQ_Dec. 200 Refresh

• FAQs could provide more FAQs about test load. These could point to specific decision pages.

• FGs could check with their groups to see if there are any questions that could be added to the FAQ

PM Update

5

Christine

• The full list of Alma trainings and timeline can be found at UCS Implementation Alma & Primo VE Trainings

  • Dec 7 project update & Resource Management part 1 (1 hour) - questions were due on 12/2

  • Dec 14 project update & Resource Management part 2 (1 hour) - questions due by 12/9

• Implementation test load activities and dates: https://3.basecamp.com/3765443/buckets/15553579/todolists/3078940349

• Implementation timeline: Implementation Timeline

• New CDI channel on slack. Please join if you want to.

Homework

Parking Lot

• January: create and RLF records Confluence page. Where would that live? Also, regarding the politics of how to handle records for items sent to RLFs, does library administration play a role in setting the tone for these decisions? Who makes the decisions about whether to suppress/not suppress/delete?

• January: configuration forms ttps://3.basecamp.com/3765443/buckets/15553579/todos/3094037408

  • It’s the same config form for draft/final.

    • Draft is due 1/22/21.

    • Final is due 2/5/21.

    • This includes Fulfillment and Primo VE

• January 2021: Testing continuity of service: SILSMetadataForUCDigitizationHathiTrustSUPERSEDED

• For January: CDL shared services

  • Who from CDL should PPC liaise with?

  • Can CDL create a list of shared services that they will be providing? Would like to create a document that could be shared with cohort.

  • What services is CDL currently doing? What services will CDL be providing in production?

• CDI and HathiTrust - topics for post go-live see 11/20/20 notes for details.

• March: Revisit FAQs after test load opens

TOTAL

65/90