2020-07-31 PPC Meeting notes
Attendees
@Beth Callahan (Unlicensed)
@Claudia Horning (Unlicensed)
@Elizabeth Miraglia
@Danelle Moon (Unlicensed)
@Lisa Spagnolo
@Josephine Tan (Unlicensed)
@Elizabeth Rodriguez (Unlicensed)
@Caitlin Nelson
@Xiaoli Li
@Lena Zentall (Unlicensed) , interim PM
Not attending
@Christine Barone (Unlicensed) PM
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Check-in / updates |
| 2:30-2:55pm (25 mins) | All |
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2 | Configuration Form work | Understand and document which lines in the config form are “under consideration” | 2:55-3:00 (5 min) | Caitlin | FGs should document their work, status, recommendations here: Vanguard Configuration Form Audience: local campus group or IC who is filling out the config form. Do you only want line items under considerations or should we put everything? Put everything. New row for each item? Yes. Repeat the tab name for each row. Mostly Liz, Lisa and Elizabeth’s are the relevant groups who will be doing this work. | Finish vanguard configuration form “holds” by August 7 | @Elizabeth Miraglia@Elizabeth Rodriguez (Unlicensed) and @Lisa Spagnolo will Finish vanguard configuration form “holds” by August 7 Vanguard Configuration Form |
3 | Timeline Review | Awareness of upcoming activities | 3:00-3:10 (10 min) | Caitlin | Caitlin’s Working copy: https://docs.google.com/spreadsheets/d/1Ci0jtgDusouiJRkMyLrq4EXj10_EsU6epqWcdXRlDSY/edit#gid=0 Basecamp to-dos: https://3.basecamp.com/3765443/buckets/15553579/todosets/2379093663 Special topics: Shared Vendor tentative for August 27th. They want questions and “what exactly do you want to learn about” two weeks in advance = Aug 13th deadline to Basecamp |
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4 | Training upcoming (recurring agenda) | Awareness of upcoming vanguard training. Chairs to remind their groups. | 3:10-3:15pm (5 mins) | Caitlin |
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5 | SILS Chairs meeting | Awareness of upcoming agendas; Surface topics for discussion; Seek advice and volunteers to present. | 3:15-3:20 (5 mins) | Lena |
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6 | Testing coordination for the Vanguard environment and configuration | ILS Data Cleanup group on coordinating testing planning with the FGs: What balls are there, and who’s got them? Should test cases and findings be shared and how? | 3:20-3:40 (20 min) | Caitlin, Catherine Busselen, TJ Kao |
Question: Where do other kinds of testing live? What artifact would be the best for that? | Config form guidelines:
PDS wil take patron data tab PPC will make notes on any tabs as necessary, then after Aug 17th PPC will own it. |
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7 | Decision pages: Taxonomy for tagging groups in Confluence and more | Introduce taxonomy and best practices documents. Ask PPC to edit as needed. Actions from 7/14 SILS Chairs meeting:
| 3:40-3:50 (10 mins) | Lena, All | Taxonomy: Group agreed it would be a good idea to have a canonical list of acronyms / tags.
Best Practices: group can take a look this week and suggest changes to the best practices by next meeting.
Rollups: Once we tag the people who are being consulted - do you want the PMs to create one for everyone? To be determined later.
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| PPC members to review the Taxonomy for tagging groups in Confluence and best practices page for decisions by Aug 7 PPC meeting. Edit taxonomy for your group’s name as desired. |
8 | Homework |
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| Liz M will follow up with Basecamp about order of NZ loading confusion with UCSB |
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9 | Parking Lot |
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| @Caitlin Nelson to slack the ICs and SILS Chairs about the shared vendor and data lock-in special topics. |
10 |
| TOTAL | 80 / 90 |
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Future agenda items
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