2020-05-08 PPC Meeting notes

Check-in / updates

Helping to support each other by making space for initial discussion.

2:30-2:45

Chair

Caitlin: PM meeting scheduled with Maria B. next week to flesh out the schedule details - will have more next week.

Xiaoli: Does every campus get specific attention from ExL? Caitlin: No, it’s the ICs who are the reps to ExL. We might change this as specific needs come up.

Lisa: Acq/ERM - we started vendor assignments from ILSDC; started talking about P2E and taking up some critical issues. There’s a question about the current Alma sites being affected by P2E - yes or no? (CN: we will know more about what task applies to which inst after next week too!)

Xiaoli: These decisions - are we thinking about vanguard at this time, and getting it perfect now, or what?

• CN: I vote for "good enough" for vanguard. If we don't do anything better, we won't learn anything; likewise we don't have to be perfect either since it will be redone.

• Liz M: That came up in our group too - how “complete” do these decisions have to be? “First best guess” for now. It’s a test for a reason.

• CH: Agreed.

Decisions from the ICs

Triage (at least get the decision assigned) the following decision pages:

1. (All Phases) Should expired patron records be migrated to Alma? (PDCG)

2. (All Phases) Single UC-wide patron record database or separate institutional patron databases? (PDCG)

3. SCP, SFX, and related resource records handling for eResource records in NZ - VANGUARD

4. Order of Network Zone Record Loading - Vanguard

2:45-3:15

Chair

Necessary to note where these decisions come, because that flavors the question, and implies some dependencies. ex. something that comes from ILSDC will have a “data cleanup” flavor, but may also affect other groups.

• Assign the decisions

• Discuss the deadlines

• Think about next steps?

  • Do any of these decisions need to be broken up?

#3 and #4 - let’s make a subgroup take a look at breaking out these Decision pages.

• What do we do with existing advisory groups regarding SILS decisions?

  • For anything that would get done in migration or in Alma / Primo, SILS group should take precedence; for anything with current practice / workflow, go to existing advisory group.

Critical issues / Decision pages

Move all the critical issues out of spreadsheet and into decision pages

Demo building a decision page - turns out it’s not needed at this time

3:15-3:40

Chair

These pages will become a “knowledge repository” of issues we’ve considered - including what priority the issues are.

List of priority terms: See SAMPLE PMOL page: https://uc-sils.atlassian.net/wiki/pages/createpage.action?spaceKey=PMOL&title=SAMPLE

Current proposal: Mandatory for go-live? (Yes or No) → then decide priority 1, 2, 3, or 4.

FG will run Decision pages by the PPC-SC as needed for help.

Slides for SCP / ERM

Lessons learned from UCD

Homework

Intro to Zones overview on Monday 1-2! CN will be scheduling the consultant to come to the FG meetings in the next few weeks.

Parking Lot

Save these issues for future discussion

TOTAL

90 / 90