| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
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| 1 | Check-in / updates | | 2:30-2:55pm (25 mins) | All | Welcome back Christine!! And thank you Lena!  PPC is a good way to end the week! Discovery has subcommittees working on branding decision - environmental scan group (how others have done branding and what kind of end-user training have they developed); only CSU created a logo so it’s not clear UC will need one. Discovery Branding Environmental Scan: https://docs.google.com/spreadsheets/d/12CiXXvYYjSTqnXfROCYkOSZqIOHn6XeXakkYCceiOI4/edit?usp=sharing Discovery Subcommittee reports on Branding [Environ Scan, Lit Review, Accessibility/Search Engine Optimization] in Google Drive folder - https://drive.google.com/drive/folders/1Dh-Vw2znj0ymQIi7BTaSPbPRkfM8tqfo Digital Collections: CDL has offered to prep one collection from each campus to test what they look like in search results; planning to create a table on confluence with some search terms; will ingest other collections during the vanguard as another test. PSELG did not meet this week; no update. Fulfillment: RLF planning group co-chairs joined their meeting to let them know what to be aware of with RLF data/ROTA; RSPG will decide whether to recommend the RLFs need a separate IZ (post-go-live); discussion about duplicate records in RLF. Elizabeth willing to convene a meeting to discuss the fulfillment network with RSPG and Ex Libris but not sure if it’s needed. The ROTA questions were answered at the Thursday Ex Libris meeting. Cathy’s goal is for Ex Libris to better understand how the RLFs work since it’s different than many institutions. Suggestion is to create a presentation for Ex Libris on the RLFs. Who else should be at the meeting? RSPG to prepare a presentation and questions for Ex Libris on the RLFs. Other PPC groups to add questions RMFG is working on a decision about duplicate records (will include Fulfillment as a consultant on the decision). Thursday was the fulfillment network meeting with Ex Libris.
TSELG: collecting info. on Marcive records for fed gov docs - 9 campuses pay for the same records. Suggestion is to create a UC collection for fed gov docs records. Consult with CDL and Liz M; when is a good time to switch to shared records? consult with CDL on contract. Many campuses use GOBI records. They have suggested a UC-wide contract. Consult with Liz M and Lisa S and others on workflows, impact on students, staff, etc.
| | - Elizabeth Rodriguez (Unlicensed) will convey to RSPG: suggestion to prepare a presentation and questions for Ex Libris on the RLFs. PPC will add questions (Fulfillment and RM.)
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| 2 | Decision pages | Finalize Taxonomy for tagging groups in Confluence. Determine which Confluence space to put it. PPC? Finalize best practices. Determine which Confluence space to put it. PPC? Rollups: do you want the PMs to create a rollup for each group? | 2:55-3:05 (10 mins) | Lena, All | | | Taxonomy: got a few comments and next step is to turn this into a confluence page. PPC site? PM space? Best practices: This was the result of the SILS Chairs meeting a while back. Rollups: Rollup of decision pages that each group is “consulted” on (tagged on). Let the PMs know if you want us to create one for you. | Put the taxonomy page on the PPC site. | - Chairs to add their canonical acronym to their Confluence home page, e.g., Policy and Practice Coordinators (PPC)
- Lena Zentall (Unlicensed) will convert taxonomy and best practices to Confluence pages on PPC site.
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| 3 | SILS Chairs meeting | Awareness of upcoming agendas; Surface topics for discussion; Seek advice and volunteers to present. | 3:05-3:10 (5 mins) | Lena | Vanguard testing - lots of stuff coming up and we’ll be getting out info for Chairs to consider for test planning. | | |
| 4 | Configuration Form work | Finalize “holds” on vanguard configuration form: due 8/7 Audience: local campus group or IC who is filling out the config form. | 3:510-3:15 (5 min) | Chairs | AcqERM: Our activity included in subsequent agenda items - talking configuration, testing, (and then intersection w/ the PPC-NZ group for CDL support). Remove status column since they are now all decided Only list tabs where there is an action could add a column for “STandardize? Yes/No” which would emphasize where standardization is mandated.
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| 5 | Timeline Review | Awareness of upcoming activities | 3:15-3:25 (10 min) | Caitlin | Caitlin’s Working copy: https://docs.google.com/spreadsheets/d/1Ci0jtgDusouiJRkMyLrq4EXj10_EsU6epqWcdXRlDSY/edit#gid=0 Basecamp to-dos: https://3.basecamp.com/3765443/buckets/15553579/todosets/2379093663 Special topics: Aug 20: Data cleanup pre-Alma test load regarding Libraries, Locations, Vendors, and Resource Sharing Aug 27: Shared Vendor. Ex Libris wants questions and “what exactly do you want to learn about” two weeks in advance.
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| 6 | Training upcoming (recurring agenda) Ex Libris Meetings - Vanguard | Awareness of upcoming vanguard training. Chairs to remind their groups. | 3:25-3:30pm (5 mins) | Caitlin | | | |
| 7 | SILS Chairs meeting | Awareness of upcoming agendas; Surface topics for discussion; Seek advice and volunteers to present. | 3:30-3:40 (5 mins) | Lena | | | |
| 8 | Testing coordination for the Vanguard environment and configuration | | 3:40-4:00 (20 min) | | What do we need to know, in order to be able to finish testing and make decisions? Where is the list of FG testing and corresponding assessment / decisions? Review the blocks here: https://docs.google.com/spreadsheets/d/1Ci0jtgDusouiJRkMyLrq4EXj10_EsU6epqWcdXRlDSY/edit#gid=0 Do we have an idea already about what decisions there are that would impact Test Load? Are we testing stuff that we already decided and we just have to change our minds? Or, do we have new decisions that we need to think of?
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| 9 | Homework | | | | | | |
| 10 | Parking Lot | Suggestions for 2-hour Office Hours with Ex Libris | | | | | |
| 11 | | TOTAL | 80 / 80 | | | | |