Page Comparison

Checkin/quick updates/anything from slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

5

All

The TH was a success!

• Idea for a survey to see what cohort would like in future TH: Q&A, more presentations. B&A will talk about it.

10-11 Ben is presenting to leadership council locally at UCLA - may be late.

Invite Danielle to Ops Leads on a Tuesday 11-12 to request Ops Leads gather Special guest: Danielle Westbrook

Danielle from SGTF has invited Ops Leads to gather their impressions/feedback on how things are going to shape ongoing gov, covering what’s in scope (working in the gov structure with a focus on those things that will continue past go-live scope (e.g., decision-making, how parts engage each other, PM’ing moving forward), and what’s not.  What date works? 8/25.

Add PPC co-chairs and IT co-chairs to ExL UC PM Confluence? Yes.

Reminder to use vacation/out page to record time out. PMs will slack a reminder to everyone.

Include a link to the Gdrive doc on your Confluence home page so it’s more visible. Caitlin: IC, PPC, WG, PM, TOC? Yes!

At the end of the meeting, let’s take time to review any decisions or actions missed.

Check with Danielle for 8/25, then 9/1 as backup.

•  Ben Alkaly (Unlicensed) will talk to Adrian about a survey to cohort asking what they would like in future THs
•  Adrian Petrisor will check on the recording for the 8/18 TH
•  Ben Alkaly (Unlicensed) to check if Adrian can present the value props at the 9/4 WG meeting.
•  Lena Zentall (Unlicensed) will verify which meeting date Danielle can attend: 8/25 or 9/1
•  Christine Barone (Unlicensed) add IT chairs and PPC chairs and project co-chairs to the ExL-UC PM space
•  PMs ask chairs to add links to their confluence space for the vacations/out page in their group’s Gdrive

.  Based on this discussion, we will decide how to brief SGTF on our feedback (i.e. memo style/brief feedback written, written + in-person, etc.)

30

Danielle

Checkin/quick updates/anything from slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

0

All

(Ops Leads) Ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

1510

All

•  Lena Zentall (Unlicensed) to ask Marci how public links work and share back with Ben & Adrian. (CB placed this Q on meeting agenda with Marci for today.)

SILS

SILS Service Manager (recurring)

50

Caitlin

Alma Training (recurring)

Oct Alma workshops: Did IT’s proposed schedule go to Ex Libris yet? (was due 8/19)

Would it be possible to share the valuable content from IT’s 8/18 email on Primo VE training, certification training, FAQ on Confluence? Or Google shared drive?

EXL would like to have the spring training workshops scheduled by end of August or mid-September.

5

Neil

0

Neil

SILS All Chairs meeting (recurring)

• Note-taking: Lena

• Facilitating: Christine

• Monitoring chat: All

• Track attendance: Lena

Topic for next meeting on Aug 26? Training?

Ask about interest in topics on SILS chairs channel? PPC channel?

Or cancel?

Topic for co-chairs?

More on testing…

FGs share testing plans?Introduce/walk-thru vanguard testing spreadsheet (PPC) if they are ready

Ask chairs about the idea of a problem log and corresponding slack channel for sharing issues and learning from one another during testing. Are there other ideas for how to do this? How do we include those who are testing, but not part of the cohort? See PPC-SC notes. For local imp teams, the desire is to (a) confirm there was a problem, (b) confirm the problem/question was passed on to ExL in Basecamp, and (c) record the response/resolution from ExL

RFP #1 priority “essential” requirements to use for test plans or as a reference for what the functionality is supposed to be if something does not seem to be working as expected. (Reminder: NDA is still in place for vendor responses. They should not be shared outside UC.)

10

All

SILS project blog (recurring)

Items for the blog?

0

All

(COM) SILS Communications Calendar

Awareness of upcoming communications and anything needed

0

Ben, Adrian

Work in progress (Com Leads)

• Communication flows diagram

• Local implementation teams interviews in blog (see Local group structures from April 2020) - Ben will draft interview questions

• Communicating from project to local groups (where to document this?)

• Blogs

• Virtual town hall for cohort

• Virtual town hall for all staff (start early Nov; quarterly)

• Meetings with chairs on their communication plans

• Celebration milestones and what’s involved

• Communicating the value of SILS

FYI

Ben, Adrian

• Start thinking about SILS Town Hall for All (open to all staff)

Work in progress (PM Leads)

• All chairs meeting

• Premortem risk actions

• RACI

• Training webinars on project tools and best practices

• timeline (extend beyond go-live), identify critical path & intense work periods

FYI

Christine, Lena, Neil

Parking Lot

• Ben is working on the Chairs meeting recap (worked on Friday for an hour) to looking for patterns and any changes needed. Take to an SILS Chairs meeting on 9/9. Discuss in Ops Leads 8/27.

• Premortem actions (PM)

• Communication recommendations from meetings with chairs (COM)

• Coordinator-level chairs meeting: Define the problem statement, goal, and the desired outcome for the meeting.

• Ask Adrian to grant access to op leads members to the survey.

Wrap up

5

All

Any actions or decisions missed?

Total

4550/50