| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
|---|
| 1 | Checkin/quick updates/anything from slack or email | | 5 | All | Coordinators group - slack channel: Do Com Leads want to be on this channel? Lena requested accounts for Neil, Melanie Ramiro, Stacy Brinkman to UC Libs SILS website.
| | |
| 2 | (Ops Leads) Ongoing checkin | Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?
| 15 | All | | | |
| 3 | SILS Service Manager (recurring) | | 0 | Caitlin | | | |
| 4 | Alma Training (recurring) | Update on progress | 5 | Neil | | | |
| 5 | SILS All Chairs meeting (recurring) Note-taking: Lena Facilitating: Christine Monitoring chat: All Track attendance: Lena
| Topics for next meeting: Sep 9? | 5 | All | | | |
| 6 | SILS project blog (recurring) | Items for the blog? | 0 | All | | | |
| 7 | (COM) SILS Communications Calendar | Awareness of upcoming communications and anything needed | 0 | Ben, Adrian Phase 3 final report, public version – send SILS News (was a message already sent to Slack, Cohort?) Added to the Editorial calendar | | | |
| 8 | Work in progress (Com Leads) | Communication flows diagram Local implementation teams interviews in blog (see Local group structures from April 2020) - Ben will draft interview questions Communicating from project to local groups (where to document this?) Blogs Virtual town hall for cohort Virtual town hall for all staff (start early Nov; quarterly) Meetings with chairs on their communication plans Celebration milestones and what’s involved Communicating the value of SILS
| FYI | Ben, Adrian | | | |
| 9 | Work in progress (PM Leads) | All chairs meeting Premortem risk actions RACI Training webinars on project tools and best practices timeline (extend beyond go-live), identify critical path & intense work periods
| FYI | Christine, Lena, Neil | | | |
| 10 | Parking Lot Ben is working on the Chairs meeting recap (worked on Friday for an hour) to looking for patterns and any changes needed. Take to an SILS Chairs meeting on 9/9. | | | | Continue work for SGTF (from Danielle’s visit 8/25) - need to summarize thoughts Premortem actions (PM) Communication recommendations from meetings with chairs (COM) Coordinator-level chairs meeting: Define the problem statement, goal, and the desired outcome for the meeting.
| | |
| 11 | Wrap up | | 5 | All | Any actions or decisions missed? | | |
| 12 | | Total | 50/50 | | | | |