| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
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1 | Checkin/quick updates/anything from slack or email | | 0 | All | Reminder to check off your “done” tasks from the task report. | | |
2 | SILS Town Hall meeting (recurring) | Preparation for 9/15 meeting | 20 | Com Leads | https://docs.google.com/presentation/d/1QrLtivzwyUEKOjDyI11kHE3GO-4nCPkXswpzIoPCWTk/edit#slide=id.g8bce6accdb_2_114 Roles: Lena - PM/timeline update Adrian - runs slides Ben - facilitator, MC Christine will help with chat (hold questions until Q&A) Neil - backup for answering questions for ITS; also fine to say “good question. we’ll investigate and get back to you.”
| Send a reminder to TH groups that are presenting 2 weeks ahead of time. Include the name of the group that is presenting on the email notifications to cohort and call for questions | |
3 | Alma Training (recurring) | Update on progress | 20 | Neil | October workshops schedule has been approved. Zoom and calendar invites are coming out end of day 9/16 or 9/17. IT SC and team do not feel they have the knowledge to build go-live training for staff. They feel the FGs should be responsible for this. Neil does not agree with this approach. IT is overwhelmed, particularly with childcare issues. We are asking IT to review decisions made in FGs and update training docs, then ask FGs if they got it right. Neil has cleared this with Robin and Peter - they are not happy. Neil has offered to create the initial set of documentation between now and the end of the year. Going through Lib Guides is a lot of manual labor. Neil is asking for a task force to help - 1 person from each functional area of the library. Define go live training: Training before we go live or ongoing documentation? Before go-live. Here's the current doc repo: https://exlibris.libguides.com/alma Ex Libris has documentation. We need to revise it. What is the scope of this revision needed? What is IT willing to do? not willing to do?
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4 | SILS project blog (recurring) | Is the blog necessary? | 10 | All | Let’s make on a decision on this Blog has been challenging - finding the time! Is anyone reading it? And is it providing value? If not, delete it? Agreement we are communicating this same information to the cohort effectively and we don’t need it. Interview different groups to create blog posts such as the ICs on how they are organized locally and how it’s going. Ask 3 questions. Do a seasonal series.
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5 | (Ops Leads) Ongoing checkin | Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?
| 0 | All | | | |
6 | Op Leads feedback on shared gov | Continue work on https://docs.google.com/document/d/1EmIgNjK79ig4wXFEwpbxoblik2dMmmqH8701xhBi5jA/edit# What’s the best way to add to this document? On our own or together? | 0 | | Hold for 9/17 or future meeting | | |
7 | Communicating about integrations work | Determine approach and who’s involved https://docs.google.com/document/d/1ZU4-h19rqUCBNX-4NS0DI25Is-6ZBI4_hDKB_Kpu_CM/edit# | 0 | | Hold for 9/17 or a future meeting | | |
8 | SILS All Chairs meeting (recurring) Note-taking: Facilitating: Monitoring chat: All Track attendance:
Post to SILS Chairs slack channel on Monday before meeting: If no agenda items or pressing issues by EOD Monday, we’ll cancel the Wednesday meeting. | Topics for next meeting: Sep 23 | 0 | All | Hold for 9/17 unless time permitting | | |
9 | SILS Service Manager (recurring) | 0 | | Caitlin5 | Caitlin | Sarah Houghton and Caitlin want to present at WG on CDL as operational home - does this need discussion? | | |
10 | Parking Lot | | | | | | |
11 | Wrap up | | 0 | All | Any actions or decisions missed? | | |
12 | | Total | 50/50 | | | | |