| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
|---|
| 1 | Checkin/quick updates/anything from slack or email | | 0 | All | | | |
| 2 | Training, IC, PPC, SSM | Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?
| 2010 | All | | | |
| 3 | Coordinators Discussion & Project Communications
Do we need a meeting with this group to launch it and have a shared understanding of expectations, roles, tools available (timelines, etc.) | 10 | All | Technical Communications & Engagement Meeting | Review agenda: https://docs.google.com/document/d/16KaYrE6HsdA23Snq2fE2s51pzAP_LTkzDeW-ptIIwtQ/edit#heading=h.um9q3r65sie0 Desired outcomes: Improve communication and engagement of tech staff with Ex Libris and locally Understand the problem(s) and ensure we have the right people engaged. Confirm the need to bring together tech experts regularly in the Implementation phase. Formalize a representative tech group. Key messages: We are learning to work together as a consortium. That’s valuable! We have so much experience and expertise in the system -- it can help guide the project on both sides.
| 30 | All | | | |
| 4 | Coordinators Discussion & Project Communications | Agreement to have this meeting later | 5 | All | | Previous decisions: Start with a one-time introduction meeting for Coordinators with IC and PPC; IT co-chairs are in flux right now. Intent is not to have a recurring meeting. Ask ICs and PPC co-chairs: What do you see coming up that will need to be coordinated? decisions? Week of Oct 12-16
| |
| 4 | 5 | SILS All Chairs meeting (recurring) Note-taking: Facilitating: Monitoring chat: All Track attendance:
Post to SILS Chairs slack channel on Monday before meeting: If no agenda items or pressing issues by EOD Monday, we’ll cancel the Wednesday meeting. | Topics for next meeting: Oct 21 | 100 | All | RLFs (Lena to grab notes from IC Steering), see notes from IC meeting Sep 24 Proposal to discuss at SILS Chairs meeting. Lynne and Cathy to lead this discussion. Carlo and Tom as sponsors. Actions: Lynne, Tom, Carlo to organize a session on RLF questions (how do UCs want to display information? what do we want for depositing and requesting? what questions do we want to ask Ex Libris? Action: Lena will put RLF discussion on SILS Chairs next agenda (Oct 21). Tom, Carlo, Lynne, Cathy will facilitate the discussion.
| | | |
| 5 | 6 | Parking Lot | | | | Share ExL recording links on Confluence? (would need to get permission from ExL and others) Consider a buddy system for local campus staff (particularly for post-go-live training and other work), pairing a new campus with an existing Alma campus for the local implementation teams. Match by size (student count): Davis, Irvine, Riverside, Santa Barbara, Santa Cruz. Identify risks of not having a buddy system. Post this idea on the Coordinator. Identify times when a buddy is needed, benefits/risks. Premortem checkins - Hold for a future meeting timeline (extend beyond go-live), identify critical path & intense work periods Adrian & Todd are working on integrations communication work
| | |
| 67 | | | 5 | All | Any actions or decisions missed? | | |
| 78 | | Total | 4050/50 | | | | |