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Item

Desired Outcome

Time (mins)

Who

Notes

Decisions

Actions

1

Check-in / Items to add to agenda? (recurring)

5

All

Review the previous action items: 2020-11-12 IT-SC Meeting Notes

Neil has downloaded Vanguard training videos, and is working on uploading to G-drive

  •  PMs Response to Q&A sessions

  • Question for chairs: do we feel it’s necessary to attend these meetings?

  •  Brian and Dominique adding Joanna to meetings

2

PM update

Get caught up on PM stuff

5

All

Welcome Joanna Kang!

3

Ex Libris report (recurring)

5

Joanna

Report from Tuesday meeting (/wiki/spaces/ExL/pages/921403393 and /wiki/spaces/ExL/pages/922747168 Notes) and ask any questions for Thursday

Register for the EXL Knowledge Accelerator Program (to attend a cycle after Switch to Support)

  • Added to the To Do List. KR reached out to Lena for more information about what is expected around this training and when.

Change to Resource Management (Part 1) trainings

Edited action items on the "UCS Implementation: Alma Trainings" TO DO list to reflect the new MDE (Resource Management)

  • Asked for clarification about what MDE means

Outstanding Questions [status: waiting for response from Megan and training team]

  1. Dates for Primo VE workshop (pre-go live) and analytics workshop (post-go live)

    1. Ex Libris meeting about this tomorrow

  2. Will consortial resource sharing and consortial fulfillment be part of the standard workshop schedule?

  3. What would a Law library independent training look like (for Davis, and possibly others)?

4

Upcoming Events (recurring)

Know what’s coming up and assign work

5

Brian (and team)

Work Plan:

  • Training documentation needs survey complete by 11/20

  • No IT meeting on 11/27

Note: new alma campuses are working on creating their spring workshop schedules

Review Calendar for Training

5

New Meeting Time

Determine a new meeting and SC time?

Results of Doodle Poll

6

SILS Chair Debrief

Debrief from SILS Chair meeting

5

Team

MVP and other discussion points

7

UC Alma listserv discussion

Gain better understanding/potential for IT’s use of UC Alma listserv

5

Team

Discuss use and potential for UC Alma listserv

8

Visioning Exercise

Review last week’s visioning exercise and prepare for this week

Note: Functional Groups starting to document what functionality is needed in the system day 1. This may help inform our training needs. We also may be able to ask more explicitely for a list of training needs / documentation.

9

Training Calendar

One off training spreadsheet

Training Calendar

10

Agenda for IT

Get the agenda drafted and published for members and chairs to be updated

5

Team

This week’s meeting: 2020-11-20 IT Meeting Notes

Visioning Exercise - perhaps this should be our only agenda topic?

Volunteering availability - we’ve been doing this for a few weeks now. Are we finding it useful?

11

Parking Lot

  • What to do about future “one off” trainings like Primo Certification or Fullfillment network, etc?

    • who is in charge of inviting / logistics for special topics?

      • → PM question

Primo VE trainings

  • Need clarification about who attends which Primo training session

Alma / Primo VE Certification

  • Need to draft emails and pick dates

Spring Workshops

ExL is holding these weeks for us.

  • The workshops should begin on Mondays (corrected dates)

    • 4/19/2021

    • 4/26/2021

    • 5/10/2021

  • Primo VE workshop pre-go live (date TBD)

  • Analytics workshop post-go live (date TBD)

  • Possibility for CDL staff to attend UCSD training

Next step:

  1. Decide how to break out the 5 current Alma institutions

    1. Two workshops.

  2. Get clarity on the CDL / Network Zone proposal if needed:

    1. Discuss at future IT meeting

    2. intended audience - CDL staff / anyone working in the NZ.

      1. May need a registration process so we make sure we don’t overbook

      2. Consider giving priority to CDL staff Questions

        1. possibly slack channel

      3. What is the Zoom limit?

        1. UCOP = 300?

        2. UCLA = 500?

12

TOTAL

60 / 60 min

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