2020-11-19 IT-SC Meeting Notes

Date: Nov 12, 2020

Expected Length: 9-10am

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

@Turnbow (San Diego; co-chair)
@Katie Ritchey (Unlicensed) (co-chair)
@Brian David (Unlicensed) (co-chair)
@Joanna Kang (Unlicensed) (PM)

Not attending:

@Caitlin Nelson (SSM)

Prior to Meeting:

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Check-in / Items to add to agenda? (recurring)		5	All	Review the previous action items: 2020-11-12 IT-SC Meeting Notes Neil has downloaded Vanguard training videos, and is working on uploading to G-drive PMs Response to Q&A sessions Question for chairs: do we feel it’s necessary to attend these meetings? Probably don’t need to make sure we’re at this meeting Brian and Dominique adding Joanna to meetings - and slack channel
2	PM update	Get caught up on PM stuff	5	All	Welcome Joanna Kang!
3	Ex Libris report (recurring)		5	Joanna	Report from Tuesday meeting (https://uc-sils.atlassian.net/wiki/spaces/ExL/pages/921403393 and https://uc-sils.atlassian.net/wiki/spaces/ExL/pages/922747168 Notes) and ask any questions for Thursday Register for the EXL Knowledge Accelerator Program (to attend a cycle after Switch to Support) Added to the To Do List. KR reached out to Lena for more information about what is expected around this training and when. Change to Resource Management (Part 1) trainings https://3.basecamp.com/3765443/buckets/15553579/todos/3080153567 https://3.basecamp.com/3765443/buckets/15553579/todos/3080153576 Edited action items on the "UCS Implementation: Alma Trainings" TO DO list to reflect the new MDE (Resource Management) - Metadata Editor Outstanding Questions [status: waiting for response from Megan and training team] Dates for Primo VE workshop (pre-go live) and analytics workshop (post-go live) Ex Libris meeting about this tomorrow Will consortial resource sharing and consortial fulfillment be part of the standard workshop schedule? What would a Law library independent training look like (for Davis, and possibly others)?	Future IT meeting conversation: what are your expectations for how long this group will continue work? How long are you available?
4	Upcoming Events (recurring)	Know what’s coming up and assign work	5	Brian (and team)	Work Plan: Training documentation needs survey complete by 11/20 No IT meeting on 11/27 Note: new alma campuses are working on creating their spring workshop schedules
5	New Meeting Time	Determine a new meeting and SC time?			Results of Doodle Poll	Take both options to the IT team for final decision	@Turnbow will follow up with Catherine about Mondays at 10 @Katie Ritchey (Unlicensed) will create a new doodle poll
6	SILS Chair Debrief	Debrief from SILS Chair meeting	5	Team	MVP and other discussion points
7	UC Alma listserv discussion	Gain better understanding/potential for IT’s use of UC Alma listserv	5	Team	Discuss use and potential for UC Alma listserv
8	Visioning Exercise	Review last week’s visioning exercise and prepare for this week			Risk that we have a rich conversation with no decisions at the end. We should focus the conversation around actual deliverables we’re willing to provide. Note: Functional Groups starting to document what functionality is needed in the system day 1. This may help inform our training needs. We also may be able to ask more explicitely for a list of training needs / documentation.	will start with updated objectives. Then will have a brainstorming session about how to meet those objectives. Either at the end or another meeting will review items brainstormed for their purpose to make sure they’re tied to an objective	chairs will work on updating the objectives
9	Training Calendar				One off training spreadsheet Training Calendar	Will briefly review at the meeting and then do a zoom poll to make a decision	@Turnbow will create a zoom poll
10	Agenda for IT	Get the agenda drafted and published for members and chairs to be updated	5	Team	This week’s meeting: 2020-11-20 IT Meeting Notes Visioning Exercise - perhaps this should be our only agenda topic? Volunteering availability - we’ve been doing this for a few weeks now. Are we finding it useful?	Will revisit the volunteering later. Doesn’t seem to be super useful but also isn’t much work so will give it some more time.
11	Parking Lot				What to do about future “one off” trainings like Primo Certification or Fullfillment network, etc? who is in charge of inviting / logistics for special topics? → PM question Primo VE trainings Need clarification about who attends which Primo training session Alma / Primo VE Certification Need to draft emails and pick dates Spring Workshops ExL is holding these weeks for us. The workshops should begin on Mondays (corrected dates) 4/19/2021 4/26/2021 5/10/2021 Primo VE workshop pre-go live (date TBD) Analytics workshop post-go live (date TBD) Possibility for CDL staff to attend UCSD training Next step: Decide how to break out the 5 current Alma institutions Two workshops. Get clarity on the CDL / Network Zone proposal if needed: Discuss at future IT meeting intended audience - CDL staff / anyone working in the NZ. May need a registration process so we make sure we don’t overbook Consider giving priority to CDL staff Questions possibly slack channel What is the Zoom limit? UCOP = 300? UCLA = 500?
12			TOTAL	60 / 60 min